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Overview

Required Skills and Abilities

1. Demonstrated excellent oral, written, and analytical ability. Demonstrated leadership and collaborative skills. Proven ability to work across a complex organization to build shared vision and advance strategic priorities. Proven ability to formulate long-term goals and strategies.
2. Demonstrated space planning and capital project management skills. Experience acting as owner or program representative in complex renovation or construction projects involving architects, engineers, and construction managers. Ability to manage multiple projects and deadlines and bring them to successful completion.
3. Proven ability to manage project budgets and recommend cost-effective solutions. Ability to synthesize technical and programmatic needs, develop alternative solutions, and evaluate and convey design requirements to architects, engineers, contractors, institutional stakeholders, and library leaders.
4. Demonstrated ability to work effectively with design professionals including architects, engineers, and design consultants. Ability to read and interpret construction documents, drawings, and specifications. Sufficient familiarity with building systems to evaluate design proposals and construction outcomes.
5. Demonstrated ability to partner with diverse institutional stakeholders to elicit needs, develop shared vision, build consensus, and advance complex initiatives. Ability to advocate effectively for institutional priorities in multi-stakeholder project and planning environments.

Preferred Skills and Abilities

1. Licensure as a Registered Architect or related professional credential.

Principal Responsibilities

1.    Partner with library leaders, program directors, and stakeholders to understand space needs and aspirations, elicit and develop ideas and vision for library spaces, and translate programmatic goals into actionable space plans and project proposals.
2.    Cultivate and maintain productive relationships with key university partners including Yale Facilities Planning & Project Management, the Office of the Provost (in relation to space planning and capital project approval processes), the Poorvu Center for Teaching and Learning, and design and architecture consultants. Serve as the primary library liaison to these partners in space planning and capital project contexts. Support library leadership in navigating university space request and capital project approval processes.
3.    Provide strategic guidance and planning expertise in close collaboration with Yale's cultural heritage institutions, contributing to the development of shared space strategies that advance collective institutional goals. Undertake project-based planning and analysis in support of partner institutions as assigned, aligning library-led initiatives with broader campus priorities.
4.    Support fundraising and development efforts for library capital projects by providing planning documentation, project narratives, and expertise to library development staff, and as appropriate, to donors and external audiences. Articulate the vision, scope, and impact of capital projects to a range of audiences in support of library priorities.
5.    Serve as leader for library strategic outcomes under the strategic priority "Spaces that work as hard as you do." Bring together library managers and stakeholders whose work is central to achieving outcomes in this area. Establish common direction, coordinate efforts, identify measures of progress and success, and ensure regular reporting to library leadership.
6.    Act as program/owner representative in capital projects involving Yale Facilities Planning & Project Management and design and architecture services. Advocate for library interests, communicate programmatic requirements, and identify risks and opportunities throughout the project lifecycle from ideation through design, construction, and occupancy. Ensure that approved design intent is properly executed during construction phases.
7.    Manage projects directly with vendors and contractors where Yale Facilities project management and design support are not engaged, including developing scope and budgets, selecting and managing contractors and vendors, and ensuring successful and timely project completion. Assure that these projects meet applicable safety and building code standards.
8.    Maintain an active understanding of space types, utilization, and conditions across the library system. Ensure that the mix and variety of spaces reflects diverse user needs. Develop new space approaches and typologies as needs evolve. Lead planning with library managers for space assignment changes, both long-term and temporary, including identifying offices and workspaces for new staff, recognizing programmatic capacity limitations, and proposing solutions.
9.    Lead multi-year capital planning for library spaces. Develop and maintain familiarity with applicable planning standards, best practices, codes, and university requirements. Advise library leaders on priorities for capital investment and stewardship. Collaborate with the Director of Library Building Operations and Security where capital planning intersects with CRC stewardship and building operations priorities.
10.    Manage project portfolio budgets including direct budget responsibility for library-managed projects and shared responsibility with Yale Facilities on capital projects. Track project budgets, monitor expenditures, develop cost-effective solutions, and provide regular reporting to library leadership.
11.    Work closely with the Director of Library Building Operations and Security to coordinate on capital and renovation projects where space planning and building operations responsibilities intersect. Actively support mutual coverage of essential leadership responsibilities by maintaining shared awareness of active projects, building conditions, priorities, risks, and emerging decisions across both domains.
12.    Participate and provide leadership as needed in committees in the library and across the university. Represent the library in university-wide planning committees and groups as needed, including those convened by the Office of the University Architect and the Office of the Provost. Effectively represent Yale Library needs, opportunities, and impact at the university level.
13.    As appropriate, contribute at the national/international level, recognize library and academic space planning trends and opportunities, and use this knowledge to enrich local programs and strategic planning. May represent Yale Library at local, regional, national, and international levels.
14.    May perform other duties as assigned.

Required Education and Experience

Bachelor's degree and 8 years' experience in capital project management, space planning, architectural practice, or equivalent combination of education and experience. Demonstrated experience managing complex projects in institutional or academic settings.

Preferred Education, Experience and Skills

Experience in an academic, library, museum, or other cultural institution setting. Professional degree in architecture, planning, or a related field. Experience with historic preservation or renovation of historically significant buildings. Experience with library or academic space programming, planning, and utilization analysis.

Physical Requirements

Ability to climb stairs, inspect roofs, access crawl spaces, move between buildings, inspect drawings, and drive a vehicle.

Job Posting Date

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

About Yale University

Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.

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