The Chief Administrative and Business Officer (CABO) is a strategic administrative partner to the Dean of the Gallatin School, the chief financial steward and leader of administrative support services. The CABO will ensure that the school's faculty, students, fellows, and staff receive high quality administrative support in compliance with University policies and procedures which includes risk mitigation. This role reports to the Dean, with aspects of joint accountability to the Chief Financial Officer of the university on matters related to financial and budgetary responsibility as well as risk management.

 

Responsibilities for this role include:

-School-wide strategic initiatives that advance both the administration and mission of the individual school and the university.

-General and Administrative operations (i.e. human resources, operations and facilities, gifts and contracts, and continuous process improvement)

-Financial and budgetary management

-Compliance and Risk Management

-Research Administration

-University Citizen

 

Strategic Initiatives/General and Administrative Operations â“ Accountability to the Dean

Helps to achieve Gallatin's mission and goals by working in close partnership with the school's leadership, faculty, staff, students and service providers to develop and implement the school's administrative strategy. Understands and monitors external and internal factors influencing the school's mission and goals. Plans for financial and non-financial resources required for the school to achieve its goals. Full scope of role includes business operations and management including but not limited to human resources, capital projects, facilities, quality assurance, administrative services, liaising/partnering with appropriate functional units for subject matter expertise. Represent the Dean in a decision-making capacity to the University's central administrative offices. Collaborate with the Dean, in supporting the school and program leaders in conceptualizing, prioritizing, and planning new programs or changes. Supports, and when necessary drives, the school's process for strategic planning with key faculty and staff in appropriately supporting administrative priorities.

 

Finance & Budget Management/Gift & Contract Administration/Compliance â“ Joint Accountability to the Chief Financial Officer (the chief financial officer is responsible for providing annual assessment of the incumbent's performance relative to this area)

Provides comprehensive financial information, analysis and advice to optimize use of the organization's financial resources. Creates and updates long range financial plans, reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support school's objectives. Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action when needed. Serve as the liaison to central university offices in the areas of budget, treasury, accounting & reporting, payroll, risk management, procurement, internal audit and other offices as needed. Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the school and the University. Ensures all faculty and staff understand the regulations and NYU's requirements as they pertain to their scope of activity. Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals.

 

University Citizen

Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities. Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others.

Required Education:
Bachelor's Degree

Preferred Education:
Master's Degree; MBA or advanced degree in Business, Accounting, Finance, or related field

Required Experience:
7+ years progressively responsible experience; or equivalent combination of education and experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization.

 

Demonstrated success in developing people and organizations. Strong cost management experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation.

Required Skills, Knowledge and Abilities:
- Thorough working knowledge of finance, fund accounting, and financial reporting analysis. Demonstrated ability preparing budgets, forecasts, and financial plans; integrating multiple complex pieces of financial information to identify themes, trends, and issues. Expertise in a highly regulated organization.

- Demonstrate ability to manage costs and achieve financial results in line with committed budget.

- Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills. Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.

- High-level strategic planning skills. Visionary with ability to influence. Ability to generate a strategic vision and to influence people to achieve this vision. Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University.

- Ability to negotiate skillfully with both internal and external constituents. Ability to anticipate changes in the business environment and proactively manage change.

- Strong computer skills including Excel. Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment.

Preferred Skills, Knowledge and Abilities:
Knowledge of NYU's administrative policies and procedures. Experience with fiscal matters. Work experience or training in multiple aspects of the school's mission including HR, IT, operations and facilities management.

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $185,000.00 to USD $225,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

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About New York University

New York University (NYU) is one of the top private universities in the United States, and NYU Tandon School of Engineering traces its roots back to 1854, building on an illustrious past as Brooklyn Poly and the NYU Polytechnic School of Engineering. Our mission is to excel in research, teaching, and entrepreneurship and inspire and educate engineers for the 21st century — backed by an historic commitment of $1 billion to recruit new faculty, fuel groundbreaking basic and applied research in key areas, and expand the Downtown Brooklyn campus. NYU Tandon faculty are world renowned leaders in science and technology, with a strong commitment to research, innovation, and entrepreneurship that make a difference in the world. We lead and have ties to multidisciplinary centers in wireless technology, cybersecurity, urban informatics, data sciences, artificial intelligence, renewable energy, and health, among others. Our faculty and students are part of the high-tech start-up culture in New York City and in downtown Brooklyn, and we support three “future lab” business incubators that connect our students and faculty to today’s innovation economy. We are deeply committed to teaching and le...arning, and with NYU's unrivaled global network of campuses, we promote a truly global engineering education. NYU Tandon is committed to substantially increase the proportion of our faculty from historically underrepresented groups in STEM and we encourage candidates from such groups to apply. We aspire to create a climate where diversity and inclusion are not only appreciated but considered an asset for creativity and innovation, and we seek faculty who have a real passion for a culturally diverse environment. We take pride in our high numbers of female students and students who are the first in their family to go to college. NYU belongs to the Higher Education Recruitment Consortium (HERC), which assists with dual-career searches, and our faculty are supported by a range of work-life balance programs provided by the NYU Office of Work Life

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