ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

JOB PURPOSE: The Mellon Mays Undergraduate Fellowship (MMUF) Graduate Mentor will have program organization and mentoring responsibilities and serve as a key member of the MMUF program at the Claremont Colleges. The Graduate Mentor will serve as a guide, advisor, and resource for undergraduate fellows, providing academic support, professional development guidance, and mentorship throughout the fellowship experience. This role bridges the gap between faculty leadership and undergraduate participants, offering near-peer mentorship that helps fellows maximize their learning opportunities.

ESSENTIAL FUNCTIONS: Reporting directly to the Associate Dean, Student Academic Success, the Mellon Mays Undergraduate Fellowship Program (MMUF) Graduate Mentor works independently and collaboratively to perform the following essential duties and responsibilities:

Mentorship & Advising:

• Mentor undergraduate students and recent graduates interested in earning a PhD in the humanities or a related discipline. Mentoring may include one-on-one and small group meetings and takes place both face-to-face and virtually.
• Maintain tracking systems for mentored fellows and communicate regularly with faculty mentors, program staff, and other stakeholders.
• Support fellows in navigating challenges and developing problem-solving strategies to resolve issues while discerning topics that should be brought to the attention of program leadership.
• Utilize best practices for equity-minded, student-centered approaches to student mentorship to support student self-efficacy and guide personal and professional development of emerging scholars.

MMUF Alumni Coordination:

• Support the design and implementation of the Alumni/Undergraduate mentoring program.
• Develop and maintain alumni database. Track alumni post-fellowship pathways.
• Facilitate connections between current fellows and alumni mentors.
• Develop an assessment plan for alumni mentoring.

Additional Duties:

• Grant Management: Maintain all Fellow, MMUF graduate, and faculty mentor information; maintain all documentation of student activities for annual reports. Collect data and documentation required for grant compliance. Support preparation and submission of annual MMUF report and renewal documents.
• Summer Programming & Orientation: Support with coordinating and executing summer orientation for the new cohort and summer seminar for current fellows, including logistics (rooms, catering, programming, guest arrangements, etc.). Communicate details and reminders to fellows.
• Seminar Logistics: Support weekly MMUF seminar during academic year. Update and maintain online program sites.
• Program Administration: Support with processing new Program applications. Support the work of Mellon Academic Coordinators and MMUF Faculty Mentors. Track mentee progress and participation in the program activities. Submit periodic reports on mentee development and program outcomes.
• Other responsibilities as needed.

QUALIFICATIONS:

• Education: Bachelor's degree required; candidate must be currently enrolled in a graduate program. Experience in or significant knowledge of doctoral programs in the humanities and related disciplines is required. Experience with equity/pipeline programs, liberal arts residential colleges, and/or Claremont Colleges is preferred.
• Experience: The candidate must possess the knowledge, skills, and abilities to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills, and abilities not listed below.

REQUIRED KNOWLEDGE AND CRITICAL SKILLS: This position must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills, and abilities not listed below.

• Deploy professional skills in administrative support and customer service, in collaboration with colleagues to best promote the College's strategic interests.
• Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, and analytical skills.
• Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, Access, and PowerPoint). Experience with Qualtrics, project management software, and Workday preferred.
• Handle all activities and highly confidential information with professionalism, patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.
• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College's strategic vision and the division's/department's annual goals.
• Demonstrated ability to work independently, within a team, and as a collaborative facilitator.

REQUIRED HOURS: This is a temporary, part-time, non-benefits-eligible position (5-15 hours/week) with hours between 8:00 a.m. and 5:00 p.m., Monday through Friday, to be arranged in consultation with the candidate. There is some flexibility. Weekend and evening work hours may be required periodically. Regular hours may vary based on the needs of the College or division.

HOURLY RATE: The hourly rate for this role is between $25.90 and $28.00 per hour. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to: education, training, relevant prior experience, and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.

ADA/OSHA: This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

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About POM Pomona College

The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.

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