Travel Specialist

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $42,000 - $46,500The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidates education, relevant experience, internal equity alignment, and departmental budgetary parameters.
Vacancy Number: S02843
Competency Level: Journey
Location of Workplace: Main UNCW Campus
Home Department: CHHS - Dean's Office - 31500
Division:

Primary Purpose of Organizational Unit:
The College of Health and Human Services (CHHS) is an interdisciplinary and integrated academic unit that includes three professional schools: the School of Nursing, the School of Social Work, and the School of Health and Applied Human Sciences. The CHHS has over 250 permanent employees, and approximately 4,500 students spread across 18 academic programs. CHHS Business Core Services Team (BCST) provides centralized financial, human resources, facility management, systems training and support, and reporting services to all CHHS units.

College: College

College/School Information:


University Information:
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of 'Doctoral Universities: High Research Activity' institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace: Main UNCW Campus

Brief Summary of Work for this Position:
The Travel Specialist serves as a member of the Finance team within the Business Core Service Team which provides comprehensive business services support to the College of Health and Human Services (CHHS) and its functional units. This position is responsible for the following:

• Processing all travel pre-approvals, prepaid travel requests, and travel expense reports for faculty, staff, students and non-employees within the College (excluding award/grant travel) ensuring that appropriate documentation is obtained and reports are processed timely.
• Coordinate rental car reservations as needed.
• Maintain accurate travel tracking records and prepare travel budget reports as needed.
• Monitor employee travel budgets to ensure compliance with employee allocations.
• Processes cash/check reimbursements for unauthorized UNCW Card expenses and travel budget overages.
• Serve as the subject matter expert on travel policies and practices for CHHS, UNCW, and the UNC System Office within the College.
• Provide training to faculty, staff, and students on CHHS, UNCW, and UNC System Office travel policies and practices.
• Prepare miscellaneous financial and accounting transactions such as journal entries and check requests.
  
  

Serve as back up to other members of the Business Core Service Team.

Minimum Education and Experience Requirements:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Experience working in a higher education environment.
• Knowledge of Banner Finance, uShop, and Chrome River, or similar ERP system.
• Effective oral and written communication skills.
• Strong organizational skills and the ability to manage multiple priorities.
• Knowledge of UNCW or UNC System financial policies and practices.

Required Certifications or Licensures:

N/A

FTE: 1.0 FTE (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00 a.m. to 5:00 p.m.
Type of Position: Permanent
Anticipated Ending Date if Time-Limited:
Position Number: S02843
Job Posting Date: 06/10/2026
Posting Close Date: 6/28/2026
Number of Openings: Single Incumbent

Special Notes to Applicants:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

To apply, visit https://jobs.uncw.edu/postings/39558

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.







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