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Posted: 02-Jun-26
Location: New York, NY, 10176, USA
Categories:
Internal Number: 32300
Assistant Program Officer (Academic Program Coordinator) - Ph.D. Program in Psychology
POSITION DETAILS
The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.
The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.
The Ph.D. Program in Psychology is an exciting and active program with approximately 300 doctoral students and 350 faculty located on nine affiliated CUNY campuses. The Executive Office, located at the Graduate Center, serves as the hub of this expansive consortium, facilitating student progress, research and scholarly productivity, and campus cooperation. The Assistant Program Officer works with the Executive Officer, the Graduate Center administration, the administrative staff at the affiliated CUNY colleges, and faculty and student leaders to support the mission of the doctoral program in Psychology.
This position requires the incumbent to work in person.
Duties include but are not limited to:
- Manages, with the support of adequate staffing, the program?s administrative office work;
- Manages the course scheduling process and coordinates with the Training Area Heads, Campus Administrators, and the Registrar?s Office on scheduling updates and problems;
- Supports the program by overseeing the creation of a database and CUNYFirst queries for analysis in support of preparing student academic milestones, budget-related, admissions-related, courses, financial aid-related reports as needed by the EO, GC Administration, and the program;
- Responsible for overall management of program databases and files;
- Schedules, assigns, and manages daily workload of the College Assistants who assist the program with administrative matters and process academic related documents;
- Writes program announcements and disseminates information;
- Prepares and manages budget for OTPS and Recruitment Funds, psychology fund, program activities, reimbursements, program fees, professional consulting expenses, professional memberships, etc.;
- Works with the EO and admissions committees to support and help manage the admissions process;
- Compiles and gains expertise with CUNY and program procedures, provides staff and faculty guidance and training as needed, and develops and updates files and forms as needed;
- Serves as facilities and supply manager by working with the EO to manage Psychology space; oversees maintenance and repair of rooms and offices; manages keys and room access; ensures necessary office supplies; oversees equipment maintenance and repair; works with campuses to facilitate OTPS/equipment purchases;
- Effectively represents the program to current and prospective students and the GC administration;
- Provides support to program, meetings an events;
- Provides orientation and training on EO Office Administrative Systems to faculty, students, and campus administrative assistants as necessary;
- Manages the program?s website and listservs;
- Provides support to the Program?s Governance procedures, including election processes, new faculty appointments, and curricular changes;
- Provides orientation and office support to visiting scholars and new faculty;
- Provides orientation to prospective students as needed.
- Performs other duties as assigned.
QUALIFICATIONS
Bachelor's Degree required.
A preferred candidate should have:
- Highest standards of professionalism and teamwork.
- Ability to communicate effectively in writing, speaking, and electronic venues.
- Ability to foster productive and respectful relationships with students, faculty, and administrators.
- Familiarity with Graduate Center policies and procedures.
- Experience with CUNYFirst and CUNYBuy.
- Experience with website design.
- Ability to work on occasional evenings or weekends.
Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.
CUNY TITLE OVERVIEW
Provides basic operational and analytical support related to a College's specialized academic program.
- Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration
- Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities
- Serves as liaison to various College offices to provide service delivery and appropriate referrals to students
- Collects and reviews syllabi to ensure compliance with standards
- Serves as resource person for students and faculty regarding program policies and procedures
- May supervise office operations and/or monitor department budget
- Performs related duties as assigned.
Job Title Name: Academic Program Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$72,236 - $79,784/year (salary range will increase to $74,764 - $82,577 as of 9/1/26 per the PSC contract).
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a cover letter and resume in Word or PDF format.
CLOSING DATE
June 22, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32300
Location: Graduate Center
Job Type: Full-Time
