The Center for Student Leadership and Engagement at the College of Saint Benedict (CSB) and Saint John's University (SJU) invites applications for a full-time (1.0 FTE), benefit-eligible position of Operations Coordinator.

Why Join Us?

The College of Saint Benedict and Saint John's University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance

• 18 Paid Holidays Annually

• Generous Vacation and Sick Leave

• Life and Long-Term Disability Insurance

• Tuition Remission for Eligible Dependents

• Employer Contributions to a Retirement Plan

• Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit csbsju.edu/jobs.

The Operations Coordinator oversees office operations and manages financial processes for student clubs within the Center for Student Leadership and Engagement. Key responsibilities include overseeing the annual student club registration and recognition process, coordinating office operations such as student employee scheduling, purchasing, and credit card reconciliation. The Coordinator is also responsible for monitoring budgets for over 60 student clubs as well as departmental budgets (programming, office, Council for Club Affairs, and Basecamp Orientation). Additionally, the Operations Coordinator will update and maintain the department website and online resources for student clubs.

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John's University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU.

The posted wage represents CSB and SJU's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.

Programming, Operations & Support

• Provide administrative support for student programming, departmental events, new and transfer student orientation, and student governance groups (e.g., Council for Club Affairs).

• Assist with vendor relations and contracting for large-scale events, including coordinating travel and lodging arrangements for vendors.

• Coordinate procedures for solicitation, tabling, and equipment reservation requests.

• Maintain and update the department website and online resources for student clubs; manage physical advertising and promotional efforts.

• Manage equipment maintenance, storage, and usage systems.

• Assist with recruitment, hiring, training, and supervision of student employees, including timesheet approval and monitoring of student employment reports.

• Approve timesheets for the staff advisor to The Record (student newspaper).

Financial Management & Compliance

• Act as purchasing agent, managing disbursements and approving departmental and club expenditures in compliance with institutional and IRS financial policies.

• Oversee budget allocations and conduct annual and biannual budget reconciliations.

• Train and support student leaders, club auditors, and treasurers on fiscal responsibility, tax compliance, and appropriate use of student activity fees.

• Collaborate with and serve as liaison to CSB and SJU Business Offices, Athletic Departments, club sports teams, and student organizations to ensure consistent financial practices and compliance.

• Support CSB and SJU Senate auditors in their work with student organizations.

Perform other duties as assigned.

Minimum Qualifications:    

• Bachelor's degree or equivalent education and experience.

• Proven experience in office operations.

• Demonstrated experience in financial management, including budget oversight and expense reporting.

• Proficiency in Microsoft Office Suite and other software applications; experience in web page design and institutional data software (e.g., Banner) is preferred.

• Ability to manage multiple tasks effectively, working across diverse constituencies and administrative levels.

• Excellent interpersonal, written, and verbal communication skills.

• Demonstrated supervisory skills.

• Strong organizational skills and attention to detail.

• Proven ability to exercise sound judgement and discretion

Physical Requirements:

• Ability to perform essential job functions, with or without reasonable accommodations.

• Significant keyboard and computer use, prolong sitting, and occasional standing.

• Ability to occasionally lift up to 25 pounds.

Travel Requirements:

• Regular travel between the campuses of the College of Saint Benedict and Saint John's University.

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About College of Saint Benedict/Saint John's University

The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John's University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB/SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative ed...ucation of their students. With a total enrollment of approximately 3600 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. CSB and SJU offer competitive salaries and a comprehensive benefits program.

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