Temporary Specialized Master's Admissions Specialist

Notre Dame, IN, United States

Dean of Mendoza College of Bus
Temporary

Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!


Job Description
At Mendoza, you'll discover a workplace where purpose meets passion. Join a team driven by excellence and grounded in a mission to Grow the Good in Business. Here, you'll contribute to building careers that matter and communities that thrive.

As a valued member of the admissions team, the Admissions Specialist will play a crucial role in attracting and supporting high-caliber candidates for our Specialized Master's Programs. You'll work alongside an energetic team of professionals who are united by a shared goal, preparing the next generation of ethical business leaders.

Summary:

Reporting to the Senior Associate Director of Admissions for Specialized Master's Programs, the SMP Admissions Specialist supports admissions efforts through strategic communication and direct interaction with prospective students. This role plays a key part in managing applicant pipelines and serves as a first point of contact for prospective students across several programs.

The ideal candidate will be organized, communicative, and comfortable navigating CRM systems and university platforms. The ability to manage multiple tasks while maintaining accuracy and warmth in candidate communications is essential. The position requires collaboration with the admissions team, faculty, current students, and campus partners.

Key Responsibilities include, but are not limited to:

• Serve as the initial point of contact for prospective students through email, phone, and one-on-one meetings. Provide detailed and timely responses to inquiries.
• Coordinate and track prospective student engagement using Slate CRM; maintain accurate records to support the recruitment pipeline.
• Assist with event preparation and follow-up, including drafting invitations, managing RSVPs, preparing materials, and collecting data for evaluation.
• Create and maintain reports for internal tracking of admissions funnel activity.

 

This is a part-time, temporary position, limited to a total of 600 hours over a 12-month period.


Qualifications
Minimum Qualifications:

• Education: Bachelor's degree required
• Experience: 1-3 years of experience in admissions, higher education, customer service, or a related field.
• Skills & Abilities:
  • Strong verbal and written communication skills
  • Proficiency in Google Suite and CRM tools (Slate preferred, but not required)
  • Excellent organizational and time management abilities
  • Ability to manage multiple deadlines and adjust to changing priorities
  • Professional demeanor and customer-service orientation

Additional Information
This position requires a cover letter to be considered.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.


To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990012836526-temporary-specialized-master-s-admissions-specialist







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