• Job Type: Short Term Casual
• Bargaining Unit:
• Regular/Temporary: Temporary
• End Date if Temporary:
• Hours Per Week: 20
• Standard Work Schedule:
• Building:
• Salary Range: $17.00-$25.00

Position Summary

Reporting to the Directors and Managers of Human Resources and Faculty Affairs and working closely with Sr. Generalists/Generalists, the HR & FA Casual provides administrative support to the Basic Science Pod during peak volume. This role primarily supports multiple departments, hosting summer student programs, and helps provide vacation coverage for the team. The incumbent will also assist with the increased processing volume of Short-Term Visitors (STVs), Visiting Student Interns (VSIs), and high-volume fiscal year appointment/reappointment activities.

Responsibilities

• Summer program support (multi-department):
• Provide administrative HR/FA support to departments running summer student programs, including coordinating intake documentation, tracking status, and responding to routine inquiries.
• Assist with on-boarding logistics and ensuring required steps are completed on time.
• Short-Term Visitors (STVs) & Visiting Student Interns (VSIs):
• Assist with high-volume processing of STVs and VSIs (e.g., collecting forms, creating/maintaining tracking logs, routing for approvals, and preparing files for processing). Support timely communication with visitors, Principal Investigators (PIs) and Department Administrators (DAs).
• Visitor/immigration coordination (as applicable):
• Assist with J-1 visitor visa processing in collaboration with International Students and Scholars Office (ISSO) by gathering documentation, monitoring checklist completion, and supporting follow-ups.
• Compliance and on-boarding requirements:
• Help ensure required compliance steps are completed (e.g., Medical Surveillance, research/lab training, other required acknowledgements) by tracking completion and flagging delays for follow-up.
• Appointments and reappointments (peak cycle support):
• Assist with appointments and reappointments during high fiscal-year volume, including preparing appointment packets, submitting and tracking progress of submitted transactions.
• Assist with student-related appointments (e.g., Graduate Research Assistants, Teaching Assistants, Short-Term Student Casuals) as assigned.
• Vacation coverage / generalist support:
• Assist with team coverage for Sr. HR/FA Generalists/Generalists during summer vacations by helping with routine tasks and follow-ups.
• Other administrative tasks:
• Perform additional HR/FA administrative duties as assigned to support peak-period operations.

Minimum Qualifications

• High school graduate or current undergraduate student

Preferred Qualifications

• Undergraduate student enrolled in a Bachelor?s program related to Human Resources, Business Administration, or a similar field
• Prior administrative experience (office, customer service, or academic program support) is an asset
• Strong written and verbal communication skills
• Ability to manage multiple tasks, prioritize deadlines, and work effectively in a fast-paced, high-volume environment
• Attention to detail and ability to handle confidential information appropriately

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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