Herc-Higher Education Recruitment Consortium

Early College Access Advisor


About Westfield State University:

In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.


Job Description:

Campus Title: Early College Access Advisor
State Job Title: Staff Assistant
Department: Westfield Promise Program/Center for Student Success and Engagement
Job Code: HA5600
FLSA Status: Exempt
Funding: 7107-0029
Bargaining Unit: APA
Job Type: Full-Time Permanent
Timeframe: 52 weeks
Shift: Monday-Friday, 9:00a.m.-5:00p.m. May be required to work evenings/weekends for events.
Regular Days Off: Saturday and Sunday
Supervision Received: The Early College Access Advisor reports directly to the Assistant Director, Early College Access Programs.
Supervision Exercised: Graduate Assistants and/or work-study students, as assigned.
Salary: $50,000-$53,000 Salary to commensurate with education and experience

General Statement of Duties: The Early College Access Advisor assists the Assistant Director in all Early College High School access programming for Westfield State University; is responsible for the development of student success activities, and strategic recruitment through the Westfield Promise/Commonwealth Dual Enrollment Partnership Program (CDEP), and early college designation activities.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Serve as the first point of contact for all Dual Enrollment prospects and parents/guardians of early college or dual enrollment students.
• Assist in all activities pertaining to the development and sustainability of relationships with all participating districts in Westfield Promise and Dual Enrollment initiatives.
• Assist the Assistant Director, Early College Access Programs in planning and implementing the two-year Westfield Promise program according to each district's individualized program description.
• Assist in the coordination with university staff to provide new dual enrollment student orientation, campus visits, or college readiness/exploration activities for each participating district, as needed.
• Work with faculty and school guidance counselors to ensure student success throughout each semester while enrolled in remote or on-campus courses.
• Advise students and school district contacts on dual enrollment course selection.
• Assist in grant writing and research for additional funding sources, if available.
• Organize and run efficient and effective meetings with students and parents for dual enrollment initiatives.
• Assist students along a pathway to full enrollment at Westfield State for successful Westfield Promise participants as outlined with undergraduate admissions.
• Provide additional support as required by CDEP regulations and policies.
• Assist with professional development opportunities for local districts as needed.
• Additional projects and duties as assigned.

Non-Essential:

• Serve as liaison to other campus departments and committees as needed.

Requirements:

Required Qualifications:

• Bachelor's degree.
• Valid driver's license.
• Proficiency in computer applications including extensive knowledge of Ellucian Banner or other higher education data software systems.
• Knowledge of higher education principles, practices, and procedures.
• Strong written and verbal communication skills, as well as public presentation skills.
• Excellent interpersonal skills including the ability to interact with students, faculty, staff, and the public.
• Ability to work independently, as well as collaboratively within a team.
• Ability to prioritize.
• Availability for some evening and weekend hours, as needed.
• Demonstrated time management and organizational skills.

Additional Information:

Salary:
For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.

State job specifications for this position may be found at the department of higher education website: http://www.mass.edu/foremployees/classificationspecs/classspecs-pers.asp

Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.

Covid-19 Requirements:

Westfield State University requires all Westfield State University employees to have received COVID-19 vaccination and Booster or to have been approved for exemption as a condition of employment. Upon offer, details about how to demonstrate receipt of vaccination or request an exemption due to a sincerely held religious belief or if the vaccine is medically contraindicated will be provided.


Application Instructions:

An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:

• Resume
• Cover Letter
• Contact information for three references *
• Copy of unofficial transcript of highest degree

* Provide the contact information for reference providers in the reference section of the online application.

Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.
Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.



To apply, visit https://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=149644&CNTRNO=0&TSTMP=0





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