Administrative Support and Budget Coordinator (Administrative Support Coordinator II)

Job No: 554974
Work Type: Staff
Locations: Southern California: San Diego
Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Temporary, Time Basis: Full Time, Workplace Type (Exclude Inst Fac): On-site (work in-person at business location)



Position Summary
The Administrative Support and Budget Coordinator supports the Office for AANHPISI Affairs & APIDA Center within the Division of Student Affairs and Campus Diversity at San Diego State University. Reporting directly to the Executive Director for AANHPISI Affairs, this position coordinates clerical, fiscal, and administrative support functions to ensure compliance with institutional policies, funding requirements, and the Office's mission and strategic goals.

In this role, the Coordinator will:

• Provide comprehensive administrative and clerical support to the Executive Director, including drafting correspondence, managing calendars and meetings, maintaining organized records, and supporting operational standards.
• Coordinate reception and front office functions while delivering excellent customer service to campus and community partners.
• Support event logistics and travel coordination, including room reservations, payments, hospitality documentation, Concur delegation, and post-event documentation.
• Perform fiscal coordination functions, including drafting budgets, preparing projections, tracking revenue and expenditures, reconciling accounts and contracts, processing purchase orders and reimbursements, and preparing periodic financial reports.
• Serve as liaison to Resource Management, Business and Financial Affairs, and Human Resources to prepare and submit administrative and budget requirements.

This position plays a vital role in ensuring the efficient daily operations, fiscal compliance, and administrative integrity of the Office for AANHPISI Affairs & APIDA Center.

Key Responsibilities:

• Provide administrative and clerical support for the Executive Director and Office operations.
• Perform budget tracking, reconciliation, fiscal reporting, purchasing, and compliance documentation.
• Process payroll, hiring paperwork, and human resources forms for professional and student staff.
• Assist CSU AANHPI Student Achievement Program reporting and renewal efforts.
• Coordinate event planning logistics, travel arrangements, purchasing documentation, and internal/external communications.

Why You Should Apply:

• Play a central operational role supporting student success initiatives at a federally designated AANAPISI institution.
• Gain hands-on experience in university budget coordination, fiscal compliance, and administrative operations.
• Work closely with executive leadership and campus partners across divisions.
• Contribute to a mission-driven office advancing equity, inclusion, and student belonging.
• Develop professional skills in financial management, policy compliance, and multi-project coordination.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, temporary position with an anticipated end date of June 30, 2027, with the possibility of reappointment. 
• This position is designated as non-exempt under FLSA and is eligible for overtime compensation. 
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.  
• The individual hired into this role will work on campus at SDSU in San Diego.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU-watch our video and imagine your future here: Working at the CSU.

Department Summary
The Office for AANHPISI Affairs & APIDA Center advances student success initiatives aligned with SDSU's federally designated Asian American and Native American Pacific Islander-Serving Institution (AANHPISI) status. The Office works to strengthen outreach, academic success, leadership development, research engagement, and belonging for Asian American, Native Hawaiian, and Pacific Islander students.

Through coordinated advising, community college partnerships, culturally responsive programming, and data-informed strategies, the Office supports enrollment, retention, persistence, and graduation efforts. The Center collaborates closely with academic departments, campus partners, and community organizations to ensure students are supported holistically and positioned for long-term success.

Housed within the Division of Student Affairs and Campus Diversity, the Office contributes to SDSU's broader commitment to inclusive excellence and institutional transformation.

For more information regarding AANHPISI Affairs, click here.

Education and Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Expertise in using office software packages, technology, and systems.
• Ability to produce and work with reports, spreadsheets, mail merge lists, etc.
• Ability to use google applications and basic MS Office tools.
• Knowledge of and/or experience with working with Asian American and Pacific Islander student populations
• Knowledge of and/or experience with working with university infrastructure, policies, and procedures.
• Knowledge of and/or experience working with Adaptive, Oracle, Banner accounting systems, People Soft.
• Demonstration of a growth mindset.
• A bachelors degree from an accredited college or university OR commiserate work experience is preferred.

Compensation and Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,367) per month.
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 - Step 20).

• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values
At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information
Apply by March 11, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.  Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu.


Advertised:
Applications Close:

To apply, visit https://careers.sdsu.edu/en-us/job/554974







Copyright 2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-bdd4d7e1204494438febd701fe2e5753

Return to Search Results