State/Province
Discipline/Department
Type
Skidmore College
Saratoga Springs, New York
Suffolk County Community College
Brentwood, New York
Suffolk County Community College
Selden, New York
Suffolk County Community College
Selden, New York
Marist University
Poughkeepsie, New York
Hofstra University
Hempstead, New York
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Details
Posted: 13-May-26
Location: Hempstead, New York
Categories:
Academic/Faculty
Other - Academic/Faculty
Internal Number: 7453
About Hofstra:
Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title: Senior Support Specialist, Grade F
School/Division: Hofstra College of Liberal Arts and Sciences
Office: HCLAS, Dean's Office
Full Time/Part Time: Full-Time
Description:
Reporting to the Director of Operations, the Senior Support Specialist performs a full range
of senior secretarial support for Faculty Affairs and Academic Programs in the Office of the Dean HCLAS,supporting primarily the Associate Dean for Faculty Affairs & Academic Programs.
of senior secretarial support for Faculty Affairs and Academic Programs in the Office of the Dean HCLAS,supporting primarily the Associate Dean for Faculty Affairs & Academic Programs.
- Maintain and update tracking systems and faculty personnel records related to tenure, promotions, annual evaluations, and appointments.
- Monitor workflow progression, ensuring all documentation is complete and following up on missing materials with department chairs and committees.
- Generate and manage deadline reminders to support timely submission and review processes.
- Compile and organize Course and Teaching Rating (CTR) summaries using Banner course history reports.
- Coordinate committees and subcommittees, including tracking progress, organizing meetings and events, and preparing agendas and minutes for the Curriculum Committee.
- Process faculty and adjunct appointments, including job postings, hiring documentation, background checks, and onboarding.
- Maintain departmental files, directories, rosters, and related reports.
- Perform additional duties consistent with the scope and level of the position.
Qualifications:
- High-school diploma and prior related administrative/secretarial experience, preferably in higher education.
- Ability to prioritize, work on own initiative and perform detailed work with high accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, particularly Excel, Adobe, and the Google Suite. Ability to learn and support enterprise systems such as Banner, PeopleAdmin, Modern Campus, SharePoint, and Google Drive.
Preferred Qualifications:
- Experience supporting faculty personnel processes (reappointment, tenure, promotion).
- Experience with Banner, PeopleAdmin, Modern Campus, Canvas, or similar academic workflow systems.
- Experience in academic administration within a college or university setting.
EEO Statement:
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
About Hofstra University
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.
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