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Hempstead, New York
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Details
Posted: 20-May-26
Location: Hempstead, New York
Categories:
Academic/Faculty
Library/Information Sciences
Internal Number: 7448
About Hofstra:
Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title: Senior Library Assistant, Grade F
School/Division: Library Operations
Full Time/Part Time: Full-Time
Description:
Reporting to the Director of Special Collections, the Senior Library Assistant plays a central and collaborative role in supporting the daily operations, preservation, access, and engagement activities of Hofstra University's Special Collections, including the Long Island Studies Institute (LISI), University Archives, and Rare Books & Manuscripts. This position is ideal for someone who enjoys working behind the scenes to make history visible—and who thrives in a team-oriented environment where no two days are quite the same.
The Senior Library Assistant coordinates and supports core operational workflows across Special Collections, helping ensure that rare and unique materials are discoverable, well cared for, and accessible to students, faculty, researchers, and the broader community.
Responsibilities include, but are not limited to:
Responsibilities include, but are not limited to:
- Calendaring and administrative support for the Director of Special Collections
- Maintans Special Collections reading room, assisting researchers with registration, retrieval, and use of materials.
- Supervises Special Collections Reading Room student aides
- Coordinates daily collection maintainence activities, including paging, re-shelving, shelf-reading, and monitoring storage conditions.
- Assists with inventory projects, barcode tracking, and collection audits across LISI, University Archives, and Rare Books & Manuscripts.
- Assists with shifting projects, labeling updates, and space management within Special Collections storage areas.
- Works with the Archivist, and in alignment with processing plans and best practices, supports the physical processing of collections, including labeling, rehousing, boxing, and basic preservation tasks.
- Works with the Manager for Education and Community Engagement to support course-integrated instruction sessions by preparing materials and helping facilitate hands-on learning experiences.
- Assists Administrators with exhibitions and displays—both physical and digital—including preparation of materials, mounts, labels, and installation.
- Contributes to community-facing initiatives, including LISI programming and outreach events.
- Records statistics documenting unit work, usage, and project outcomes.
- Works collaboratively with Library faculty and staff on special projects, including grants, digitization initiatives, and collection moves.
- May perform other assigned duties not specifically identified, which require the same degree of skill and which are normally included in the above job description.
Qualifications:
This position requires a proactive, detail-oriented individual who enjoys working both independently and as part of a collaborative team.
Strong communication skills and a demonstrated commitment to excellent service required.
- Experience with library and/or archives operations, services, and procedures.
- Excellent organizational skills and ability to manage multiple priorities.
- Careful attention to detail and an understanding of the importance of handling rare and unique materials.
- Proficiency with Microsoft 365 Suite and Google apps required.
Preferred Qualifications:
● Experience working with integrated library systems (e.g., Worldshare Management Services) and/or archives management systems (e.g., ArchivesSpace) preferred.
● Interest in local history, institutional history, rare books, or archives strongly encouraged.
EEO Statement:
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
About Hofstra University
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.
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