Job Description:

• Develop, manage, and monitor annual operating budgets for departments within the Operations and Planning Division, including Maintenance, Custodial Services, Grounds, Life Safety Systems, Student Dining Services, Catering and Conference Services, Campus Bookstore, Campus Security, Mailroom Operations, elements of Student Housing, and Campus Utilities.
• Collaborate with divisional leadership and the University Business Office to support annual budget planning, mid-year adjustments, and long-range financial forecasting.
• Prepare and maintain monthly financial reports and detailed actual to budget variance analysis and quarterly year-end forecasting.
• Perform account reconciliations and ensure accuracy of financial transactions across departmental cost centers.
• Identify trends, risks, and opportunities within operational spending and revenue performance.

• Track and reconcile utility expenditures across campus facilities and operational units.
• Assist with forecasting utility costs based on historical usage, seasonal trends, and rate changes.
• Support the validation and processing of utility invoices in coordination with Accounts Payable.
• Maintain financial records related to utility consumption and cost allocation across departments and facilities.
• Assist divisional leadership in identifying opportunities for improved efficiency and cost management related to utility usage.

• Assist in establishing and maintaining financial tracking systems for construction and renovation projects.
• Monitor project budgets, commitments, and expenditures to ensure alignment with approved funding levels.
• Coordinate with project managers and external vendors to support invoice validation and payment processes.
• Maintain financial documentation for audit, compliance, and reporting purposes.

• Assist with tracking vendor agreements and service contracts to ensure alignment with approved budget allocations.
• Support contract renewal tracking and financial reporting related to service agreements.
• Oversee invoice processing workflows for divisional departments, ensuring timely approvals and payment submissions.
• Collaborate with Accounts Payable and Procurement staff to resolve discrepancies or payment issues.

• Manage financial records associated with divisional rental properties, including lease payment tracking and reconciliation.
• Support lease agreement administration in coordination with University leadership and external tenants.
• Monitor lease-related revenue streams and assist with reporting and forecasting.

Required Qualifications:

• Bachelor's degree in Accounting, Finance, or related field; or an Associate's degree in accounting and two (2) years of relevant experience or a high school diploma and experience equivalent to five (5) years of employment in accounting or related work.
• Demonstrated experience in budgeting, financial analysis, and reconciliation.
• Strong proficiency in Microsoft Excel and financial reporting systems.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple projects and deadlines in a dynamic operational environment.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Applicant Portal URL: 8379

About Ashland University

Ashland University, ranked in the top tier of colleges and universities in U.S. News and World Report’s National Universities category for 2017, is a mid-sized, private university conveniently located a short distance from Akron, Cleveland and Columbus, Ohio. Ashland University places great emphasis on the importance of each individual. The phrase “Accent on the Individual” has been our motto for many years and, hopefully, characterizes well the nature and content of the campus environment. It means that our concern for the student extends beyond ensuring a quality education in the classroom and laboratory to include a commitment to provide a stimulating and supportive environment in every respect.Translating the ideas of our Mission Statement into the realities of everyday life is the responsibility of each Ashland University employee. These ideas must be evidenced daily in the classroom, residence halls, each teaching site, on the playing fields and in our interaction with others. It should be the goal of each Ashland University employee to ensure that our Mission Statement is not merely words on paper but a true reflection of who and what we actually are and intend to be in the future.

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