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Rutgers University
New Brunswick, New Jersey
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Rutgers University
New Brunswick, New Jersey
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Application
Details
Posted: 01-Jul-22
Location: New Brunswick, New Jersey
Salary: Open
Categories:
Administrative/Support
Staff/Administrative
Internal Number: 168107
Position Summary:
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Rutgers Equity Alliance for Community Health (REACH). This position will support the Executive Director and the Associate Director of Finance and Administration in the day-to-day operations of the initiative, as well as offer general support to the team, including faculty, staff, students, and community-based Project Coordinators.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Manages the day-to-day administrative functions of REACH.
- Maintains calendars for REACH leadership.
- Schedules meetings for leadership and REACH team, preparing agendas, recording minutes and disseminating information as needed.
- Provides support to leadership in managing all Rutgers systems.
- Assists Project Coordinators in scheduling Community Learning Table meetings, provide support to prepare materials.
- Answers phones and general email inquiries, and forwarding for response to appropriate team members.
- Creates structure for and maintaining an electronic filing system.
- Provides support for events such as community learning tables, annual conferences, and other public events.
- Provides support to Communications Specialist in updating web site, social media pages, and collateral materials.
- Provides routine editing of memos, letters and prepare correspondence for signature; maintain any mailing lists.
Minimum Education and Experience:
- A bachelor's degree or an equivalent combination of education and/or experience.
Required Knowledge, Skills, and Abilities:
- Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, and Outlook).
- Possess good interpersonal skills, excellent oral and written communication skills.
- Has the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University and external community.
- Must be able to work in a fast-paced, deadline-driven environment.
- Must be able to maintain professional demeanor and multitask in a fast-paced environment and complete work consistent with a basic understanding of the mission, vision, role, and goals of REACH.
Preferred Qualifications:
- Knowledge of Rutgers University systems.
- Experience at an institution of higher education.
- Understanding of public health, population or community health.
Equipment Utilized:
- Must be comfortable working in an Apple or PC environment.
- Fluent in MS Office Suite Adobe products, mass-mailing programs, social media platforms, and knows or will learn any Rutgers University-specific systems required to complete the tasks of this position.
Physical Demands and Work Environment:
- Fast-paced, deadline-driven office environment.
- Ability to lift 10 pounds.
Special Conditions:
- Clean driving record.
Posting Number: 22ST2082
Location: Rutgers University-Camden
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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