Summary

• Recruiting individuals in the community to be mentors for Young Scholars LPP students.
• Representing the Young Scholars LPP mentor program in various public venues where potential mentors are present.
• Responsible for coordinating family engagement activities within Young Scholars, their families, and the community.
• Ensure efficient execution of family engagement procedures and processes central to the Young Scholars Liberty Partnerships Program.
• Provide support to the department director and employees, assists in daily office needs and database management, and assist with logistics, catering and other event specific duties.
• This position is also responsible for organizing the record keeping for the Mentor and Family Engagement Programs.

Major Responsibilities: 

• Mentor Program:
  • Develop a marketing strategy and timeline for recruitment efforts in conjunction with the Director of YSLPP to meet the needs of the upcoming school year.
  • Create and maintain an informational database of mentors to use as a resource for the program.
  • Develop and implement special events to enhance mentor-student relationships.
  • Ensure that the mentor program follows the University “interaction with minors” policy including but not limited to annual training and background check procedures.
  • Coordinate efforts with YSLPP social workers to ensure mentor-student pairings are enriching for both parties.
  • Manage the mentor training program.
  • Maintain Mentor Facebook page and other mentor social media platforms.
  • Create a quarterly Mentor Newsletter.
• Family Engagement:
  • Work in the Utica City Community and build relationships.
  • Develop and implement community events.
  • Help develop and participate in after school programs in the community.
  • Help facilitate meeting with Young Scholars families.
  • Provide community and school resources for the Young Scholars families.
  • Use the Remind App for communication for the Young Scholars families.
  • Work some weekends and evenings for YSLPP special events.
  • Responsible for working with other team members to achieve successful results on all established individual and departmental goals.
  • Assist in recruitment of events.
• Other:
  • Participate and engage in Diversity, Equity, and Inclusion (DEI) initiatives and programs, including but not limited to serving on DEI committees, serving as a diversity advocate or community liaison for a job search, advising a club, facilitating DEI-related training, and engagement in institutional cultural and celebratory events and programming
  • Takes an active role in the development of the department’s strategic and operational plans as required by department leadership. Works closely with department supervisor to develop and implement operational goals that support departmental success. 
  • Responsible for working with supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.
  • May perform other related duties as assigned by the Executive Director.

Qualifications:

• Bachelor’s Degree preferred/Associate’s Degree required.  Will consider comparable experience in lieu of stated degree requirement.
• Prior experience including proofreading, travel logistics, appointment scheduling, event planning and coordination required.
• Prior experience in recruitment or hiring preferred.
• Prior experience working with a budget preferred.
• Word, Excel, and database management preferred.

Skills and Abilities: 

• Strong organizational skills and high regard for detail are required.
• Excellent verbal, written, and non-verbal communication skills
• Possession of excellent communication and interpersonal skills
• Strong Computer Skills – Microsoft Office Suite and Google Workspace
• Interest in the use and application of upcoming technology, new software, etc.
• A strong commitment to diversity and equity.
• Preferred: Possession of a valid U.S. driver’s license that will meet insurance company rules and regulations for driving underwriting criteria
• Ability to work flexible hours, which may include evenings and/or weekends as appropriate, a must.

About Utica University

Founded in 1946, Utica University is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The University enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students. A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.

Connections working at Utica University