Position Summary

Reports to the Vice President of the University and Dean of Academic Affairs. Provides leadership to plan, organize and manage all activities related to the Registrar’s Office. Serves as the official authorized keeper of the university’s student records. Primary functions include managing all aspects of registration, maintenance of student records, interpretation and application of academic regulations set by the faculty, certification of students for graduation, providing individual and aggregated student information, managing commencement preparation.

Primary Duties/Responsibilities

• Hire and evaluate office staff.
• Set priorities for the office and oversee efficient operations of the office, facilitating continuous assessment and improvement of services.
• Provide leadership and develop appropriate recommendations for the implementation of related technology applications. Registrar Office Team Lead for IT Cloud migration project. Manage continued departmental work with consultants on improving businesses processes.
• Develop and administer the departmental budget.
• Ensure compliance with academic, regulatory, and accreditation policies and requirements (NYSED, MSCHE, NC-SARA, etc.)
• Problem solve the research, analysis and resolution of student disputes as they relate to records and registration.
• Work closely with Associate and Assistant Registrar in collection and dissemination of data, providing academic and student data for institutional research.
• Manage collection, recording, maintenance and reporting of student records within FERPA guidelines. Interpret/enforce FERPA regulations, as University’s chief FERPA officer.
• Interpret and implement university, State or Federal policies as they relate to student records.
• Work with faculty and administrators to align academic programs with the strategic mission of the University.
• Analyze statistical data on registration for administrative use in formulating policies.
• Interpret academic regulations for faculty/staff/students.
• Certify seniors for second semester off-campus study programs.
• Advise seniors as needed in their final semesters to facilitate timely graduation.
• Confers Bachelor’s and master’s degrees within student information system to certify degree completion.
• Oversee and approve modifications to degree audit system for existing and new majors and minors.
• Approve off-campus summer programs for students.
• Maintain records for course approvals from Academic Affairs. Ex officio member, Academic Affairs Committee.
• Manage updates for the Curriculum section of the University catalog.
• Act as a resource and member of various committees involved with the planning, policy making and other related areas of decision making within the university. Expected membership with and dedication to the NCAA compliance team and related activities that support the University’s adherence to the rules that govern such in relation to NCAA regulations. Convene Calendar Committee and maintain University’s academic calendar. Member of Academic Planning Committee, Dean’s Staff, Enterprise Systems Prioritization Committee (ESPC), Academic Petitions Committee. Convener of Student Colleague Users Group (SCUG).Attend department chairs meetings and academic standing committee meetings. Other committee work as assigned.
• Supervises the coordination, evaluation and certification of all degree candidates.
• Confer with staff, faculty, students and parents.
• Perform under general supervision. Determine own methods of performing assigned work.
• Other duties as necessary or assigned.

Interested applicants must apply online at https://employment.stlawu.edu/postings/3040 uploading all required materials which are defined in the “special instructions to applicant” section.  Review of applications will begin October 5, 2022, and continue until the position is filled. Questions about the position may be directed to Dr. Karl Schonberg, Vice President of the University & Dean of Academic Affairs at kschonberg@stlawu.edu.

All offers of employment are contingent upon the finalist successfully passing a background (including criminal records) check.

St. Lawrence University policy requires all employees and students to be up to date with available vaccinations against Covid-19 including, as applicable, a booster shot. Individuals may apply for a medical or religious exemption from this policy.

Minimum Qualifications

Master’s degree in Education or related field required with 5-7 years of experience in an office of records or registration, student services, or a related area in higher education. Experience must include demonstrated leadership experience.  Knowledge and proven abilities in effective personnel management. Demonstrated understanding of the application of technology to deliver records and registration services. A proven record in working successfully with diverse populations. A positive attitude and ability to plan and adapt to change. Ability to collaborate effectively with college departments and cross-functional teams. Strong interpersonal, oral, and written communication skills.

Preferred Qualifications

Master’s degree in Education (focus on education/instructional technology preferred) with 10 years of experience in an office of records/registration including experience in leadership position(s).

About St. Lawrence University

Located at 23 Romoda Drive, Canton, NY, St. Lawrence University is a coeducational, private, independent liberal arts institution of about 2,400 students from more than 40 states and 40 nations. The educational opportunities at St. Lawrence inspire students and prepare them to be critical and creative thinkers, to find a compass for their lives and careers, and to pursue knowledge and understanding for the benefit of themselves, humanity and the planet. Through its focus on active engagement with ideas in and beyond the classroom, a St. Lawrence education leads students to make connections that transform lives and communities, from the local to the global. The University is committed to and seeks diversity among its faculty, staff and students. Such a commitment ensures an atmosphere that is diverse and complex in ways that are intellectually and socially enriching for the entire campus community. Applications by members of all underrepresented groups, as well as from individuals with experience teaching or working in a multicultural environment, are encouraged. St. Lawrence University is an Equal Opportunity Employer. For additional information about St. Lawrence, please visit http://www.stlawu.edu.

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