DEPARTMENT: Ronald E. McNair Postbaccalaureate Achievement Program (McNair Scholars)
FLSA: Exempt (12-month)
Position is 100% federally funded by the U.S. Department of Education TRIO McNair Scholars Grant Program. The position is premised on employee performance, annual budget, and grant renewal. This position is responsible for the day-to-day activities and services of the McNair Scholars grant program in cooperation with, and with direction from, the Program Director. Primary duties for the Academic Program Coordinator position are the performance of responsibilities directly related to the general business operations of the McNair Scholars Program, including academic counseling, day-to-day database, and accounting management, supervising student employees, independent travel, and program marketing/recruitment support. This position’s primary duties include exercising discretion and independent judgment regarding matters of significance for the program for reporting to the U.S. Dept. of Education for year-to-year grant review and renewal. The position reports to the McNair Program Director. The job description includes, but is not limited to: RESPONSIBILITIES:
1. Tracks and analyzes program data, including ongoing historical data entry and verification, and prepares information for McNair Annual Performance Report and other requested data reports for reporting to the United States Department of Education. 2. Develop, interpret, and implement program policy related to the Academic Coordinator position and day-to-day program needs, including maintaining procedure manuals for the position and program. 3. Manages the program's day-to-day accounting processes, including broad discretion related to account reconciliation, processing budget payment forms, providing program budget reports, and strategic decision-making to align with and comply with university and federal grant guidelines. It also includes purchasing for travel, research supplies, etc. 4. Meets regularly with identified scholars for up to10 years for Academic Counseling and program advising, including research guidance and assistance, coordinating tutoring, and Program resources for scholars. Develops policies with input from the Director regarding appropriate curriculum scheduling which align with the Graduate application process, which may include application and completion of a Ph.D., Ed.D., or another terminal degree. 5. Occasional travel with scholars, as needed, including weekend, overnight/out-of-state travel and assistance with making arrangements, guidance regarding conference session selection, networking with potential academic leadership from other colleges and universities, identifying possible future educational programs represented at the conference, etc. 6. Participates in professional onboarding development in advising and other appropriate topics. 7. Supervise day-to-day duties of student employees for the program. 8. Performs other duties within the scope of the department’s responsibilities as defined by Director.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
1. Some graduate-level work or related research experience is required, including knowledge of the graduate school application, postbaccalaureate process, standards, and expectations. Master’s Degree preferred. 2. Experience working with income-eligible, first-generation, and underserved students, preferably in a higher education setting. 3. Experience in data entry, tracking, and analysis related to learning outcomes and databases for student achievement, retention, and graduation. 4. Experience with accounting practices, such as maintaining records, electronic entry, account reconciliation, spending, and reporting. 5. Experience developing advertising and recruitment materials and events, social media interaction, and basic digital photography skills. 6. Strong communication, attention to detail, organizational, record-keeping skills are required.
7. Proficiency with computers and Microsoft Office Suite is required. Experience with Student Access Database and Quicken software is strongly preferred. 8. Ability to understand and react appropriately to requests from various constituencies, such as students, prospective students, staff, faculty, and the public. 9. Must possess and maintain a valid driver’s license, be able to drive private vendor rental vehicles, and meet Siena Heights requirements to drive campus vehicles.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS 1. Must be able to travel, carry supplies, and interact with others for more than eight consecutive hours on a periodic schedule. Must be able to perform sedentary work for up to 8 hours frequently. 2. Must be able to occasionally bend, stoop, lift and carry items less than 40 lbs. 3. Must be able to tolerate a variety of environmental changes due to office climate and traveling requirements.
DISCLAIMER: The above statements are intended to describe the general nature and level of work required for this position. It is not meant to be an exhaustive list of all the necessary responsibilities, duties, and skills.
SUPERVISES: Student employees INTERACTS WITH: Students, campus educators, and community. SUPERVISED BY: Director of McNair Program
Please apply by submitting a cover letter and resume/cv to Heather Moore, firstname.lastname@example.org.
Siena Heights University is committed to attracting, encouraging, and retaining a highly qualified workforce to support our mission of assisting people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all. Siena Heights University is a renowned liberal arts institution located in Adrian, Mich. Siena?s success is the result of a diverse workforce coming together to help shape the future. Siena Heights University is one of the best colleges in the nation to work for, according to a new survey by The Chronicle of Higher Education.The results, released today in The Chronicle?s fifth annual report on The Academic Workplace, are based on a survey of more than 46,000 employees at 294 colleges and universities. In all, only 103 of the 294 institutions achieved ?Great College to Work For? recognition for specific best practices and policies. ?We are honored to be recognized by the Chronicle of Higher Education,? said SHU President Sister Peg Albert, OP, PhD. ?Siena Heights tries to build a sense of not only community ? but family ? for our employees. This honor reinforces our belief that Siena Heights is a great plac...e to be, not only for our students, but our faculty, staff and administration as well. We will continue to live our mission of being more competent, purposeful and ethical.?In addition, Siena Heights was only one of two institutions in Michigan to be placed on the Honor Roll, with the University of Michigan being the other. Only 42 institutions nationwide earned this special recognition for being ?the best of the best.? Those that make the Honor Roll are cited most often across all recognition categories. Results are reported for small, medium and large institutions.Siena Heights won honors in five categories this year:Collaborative governance,Confidence in senior leadership, Respect and appreciation Supervisor or department chair relationship, and Work/life balance