Highline College 2400 S 240th St Des Moines
Highline College 2400 S 240th St Des Moines
Highline College 2400 S 240th St Des Moines
Highline College 2400 S 240th St Des Moines
Highline College 2400 S 240th St Des Moines
Highline College 2400 S 240th St Des Moines
Highline College 2400 S 240th St Des Moines
Posted: 18-Jun-25
Location: Highline College 2400 S 240th St Des Moines
Categories:
Internal Number: 4942781
The person in this position will play a critical role in ensuring that budget managers in Academic Affairs have the tools they need to effectively manage their budgets, including grants. Under the general direction of the Vice President for Academic Affairs, this position works closely with deans, directors, division chairs, and other staff to facilitate budget and planning matters within the instructional divisions; assists in aligning resource allocation with strategic planning; and works closely with the staff in the offices of Finance and Human Resources.
The Director provides support across Academic Affairs units to ensure that all those with budget responsibilities have the tools they need to do this work efficiently. The Director also provides high level resource allocation recommendations and budgeting support to the Vice President by coordinating budget planning; engaging, creating, and monitoring confidential documentation pertaining to the management of faculty compensation and other financial matters; preparing reports and performing analysis to assist in management decision-making within Academic Affairs; as well as helping to respond to needs and questions as they arise. The director will work with the Budget and Grants office to reconcile budgets and expenses.
This is a full-time administrative exempt, at-will position.
Scheduled hours may vary with occasional travel, and occasional evening and/or weekend work. Work is performed in an office setting; options to work remotely up to three days per week may be negotiated.
PROVIDE BUDGET AND PLANNING SUPPORT FOR THE DIVISION:
- Serve as a resource for budget managers across Academic Affairs including assisting budget managers in finding the information they need and identifying/developing training materials;
- Facilitate discussions and lead training sessions for members of the Instructional Leaders Group (deans, directors, program managers in the division), Instruction Cabinet, and other members of the division as needed, focused on helping managers develop necessary budgeting and planning tools;
- In collaboration with Instruction Cabinet and the Instructional Leaders Group, design consistent processes for budget planning and expenditures that ensure efficient and effective use of resources; review and revise processes based on stakeholder feedback on a regular basis;
- In collaboration with relevant stakeholders, develop, improve and lead certain instructional processes, such as the Instructional Equipment Request Process, the Faculty Professional Development Process, and the Stipend Request Process;
- Serve as departmental credit card holder for booking faculty travel related to professional development; manage end-to-end reconciliation and submit timely, accurate documentation to the Finance Office in compliance with institutional policies.
- Provide high level overview, reconciliation, and planning of instructional budgets;
- Provide periodic monitoring of instructional division budgets and related ancillary accounts including Library/Media accounts, instructional allocation in Worker Retraining, Perkins, and WIOA; and grants and other special allocations as funded.
- Manage the budget for Guided Pathways; provide quarterly budget reports and prepare an annual report, facilitate end-of-year transfers as needed to ensure all funds are appropriately expended;
- Distribute results of budget deliberations to all instructional budget managers and assistants;
- Input end-of-year revisions in the budget module for all instructional accounts; keep Vice President informed of status of various budgets as necessary. Submit all agreed-upon budget transfer recommendations to the Finance office for their approval and action; assist the Finance Office as needed with the transfer of funds for approved instructional requests.
- Act as liaison between Instruction and Human Resources, Payroll and the Office of Business/Finance regarding instructional budgetary manners;
- Represent and act on behalf of the Vice President for Academic Affairs at college meetings upon request and direction.
- Manage the faculty stipend process, including training support staff;
- Assist in reconciling internal salary records prior to state reporting;
- Interpret and apply state and federal regulations, RCWs and WACs, collective bargaining agreements, and college policies and procedures as applicable;
- Calculate annual turnover savings and other faculty salary adjustments and prepare reports as needed by the Finance Office in alignment with contract and payroll deadlines;
- Upon request, calculate and report release time and stipends and all data for ongoing compensation review;
- Provide support to the VPAA for negotiations with HCEA; provide periodic reports, analyses, and information relative to the negotiated contract.
- Under the guidance of the VPAA, assist in creating and maintaining reports and resources to assist with planning efficient course schedules: i.e., fill-rates for courses based on modality, pass-rates for courses based on modality, and/or other planning tools;
- As requested by the VPAA, calculate instructional costs for programs and expected returns on investment (ROI);
- As requested by the VPAA, analyze expenditures and other relevant data to determine patterns, connections, etc. that will assist the Vice President for Academic Affairs in strategic planning and budget allocation;
- As requested, project the impact of changes or new assumptions affecting Instruction or unit's budget;
- Propose savings opportunities through operational changes.
- In collaboration with the Academic Deans, develop and/or revise budget and planning processes for the instructional Administrative Assistants as requested;
- Train instructional budget managers in new budget processes to ensure accuracy and consistency.
- As needed, provide information for relevant state reports to the Vice President for Administrative Services, such as: Turnover Savings/Increment Report; Average Annual Part-Time Faculty Salary Survey (ultimately provided to the Legislature); Annualized Part-time faculty salary report; full-time faculty salary survey; faculty release time, etc.
Desired Knowledge, Skills and Abilities:
- Proficiency using Microsoft Office Suite with strong skills in Excel;
- Knowledge of principles and values associated with open-mindedness, inclusion, multicultural perspectives and multiple ways of knowing, thinking and being.
- Communicate clearly (written and verbal);
- Work effectively and productively with others;
- Skillfully search for methods to improve processes that have a positive impact on planning and/or resource allocation;
- Adapt to changing business needs, conditions, and work responsibilities;
- Manage time and competing priorities to ensure assignments are completed in a timely and effective manner;
- Strategically plan how to accomplish goals within local, state and federal guidelines;
- Effectively exchange messages in a variety of contexts using multiple methods;
- Ensure compliance with assigned budget expenditure limits, and maximize value to the College in resource expenditure decisions;
- Conduct oneself professionally and contribute to the overall mission and goal of the college; accepting personal responsibility for the quality and timeliness of work; earning trust, respect, and confidence from the College community;
- Provide feedback, instruction, and encouragement enabling employees to grow and succeed.
MINIMUM:
- Bachelor's Degree in Business, Management, or a related field; AND
- 2 years of experience managing budgets; AND
- Proficiency using Microsoft Office Suite with strong skills in Excel.
- Experience working in ctcLink or PeopleSoft;
- Administrative or budget management experience in an academic setting;
- Experience providing leadership or training others to improve practices.
