Temporary Department Assistant

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Job Title:
Temporary Department Assistant

Job Family:
Administrative Support

Full-Time/Part-Time:
Full time

Compensation Grade:
4H

Pay Type:
Hourly

Department:
Student Office for Accessibility Resources

Job Summary:
Under the supervision of the Director of the Student Office for Accessibility Resources, the Department Assistant is responsible for administrative support of the office and assisting with tests/exams for students with documented disabilities.

This is a temporary position that will end in May.

Job Description:

Office Management

Answers phone calls and routes student and faculty disability related questions to the appropriate SOAR staff member. Communicates with students, parents and university personnel. Operates under principles of confidentiality and practices within the guidelines and laws governing confidential information. Greets clients and maintains appropriate waiting area atmosphere, balancing needs for privacy, confidentiality, and sensitivity. Schedules client and administrative appointments for SOAR staff members. Assists new clients with navigating the SOAR student dashboard. Takes responsibility for daily operations of the office. Arranges purchases of office supplies and materials on hand. Produces letters, memos and reports using the computer. Makes copies. Opens, sorts and distributes mail for the office. Prepares travel requests, vouchers, purchase orders, and work orders. Sends/receives faxes as needed.

Accommodated Test Proctoring

Assists with proctoring exams and associated paperwork. Greets students and confirms the test details. This will include test security requirements: cell phones and belongings are placed in the appropriate space, smart watches are removed, pencil pouches are empty, and confirming that the student does not have any notes or other materials in their pockets or on their person. Monitors start and stop time of exams and ensures students do not go beyond the time allotted by their professor. Actively assists with proctoring exams. Coordinates return of tests to faculty, per their instructions.

Accessible Textbooks and Documents

As needed, scans textbooks and other materials in a timely manner and according to established procedure for students needing books in alternate format. Assists with document remediation Assists the Director with researching, ordering and preparing textbooks in alternate format each semester. Tracks and catalogs requests for alternate format texts from repositories or publishers.

Additional Duties

Transports students on accessible golf cart. Attends applicable trainings. Completes performance review process with supervisor to understand job performance expectations and how they fit into the department, university goals and The Furman Advantage. Performs other duties as assigned by the Director of the Student Office for Accessibility Resources in support of the goals and objectives of the Division of Student Life. The intent of this job classification description is to provide a representative summary of the types of duties and responsibilities that will be required of positions in this classification and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically present in this description.

Relationships:

Daily contact with members of own work unit and immediate supervisor to plan, coordinate, problem-solve, present information and suggestions related to mutual goals.

Daily contact with students, faculty, staff and parents to influence, motivate or persuade parties to obtain desired results.

Frequent contacts with other professionals to plan, coordinate, problem-solve, present information and suggestions related to mutual goals.

Responsibility for Final Decisions:

Errors may cause delays in a particular phase of work or result in losses of time or expenditure and may have important effects in internal relationships.

Reports To:

Director of the Student Office for Accessibility Resources

Work is performed independently except where the interpretation of law, policy, rule, complex procedure or request for exception is required.

Education/Skill Requirements:

Associates degree preferred.

At least one-year's work experience in a related area.

Strong organizational, communication, and interpersonal skills.

Ability to multi-task and consistently meet deadlines while handling information confidentially.

Professional, team-oriented individual with a positive attitude.

Strong knowledge of assistive technology, Microsoft Office Suite and willingness to embrace, utilize and master new technology.

Ability to positively interact with diverse groups of students, parents, faculty, and staff.

Flexible with scheduled work hours (typical hours are 8:00A- 4:30P, Monday-Friday)

Work Conditions:

Work is performed under usual office conditions.

Education Requirements:

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):


To apply, visit https://furman.wd5.myworkdayjobs.com/en-US/Furman_Careers/job/Main-Campus/Department-Assistant_R002005

Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.





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