Torrance, California
Los Angeles, California
Los Angeles, California
Creve Coeur, Missouri
St. Louis, Missouri
Notre Dame, Indiana
Oakland, California
Nashville, Tennessee
Los Angeles, California
New York, New York
Los Angeles, California
Posted: 22-May-26
Type: Full-time
Categories:
Internal Number: R151528
Associate to function as an Administrative Assistant within the Divisions of General GI Surgery & Colon & Rectal Surgery in the Department of Surgery; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; detects and resolves day to day issues; conveys directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision-making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned; coordinates administrative needs of the program; assists with recruitment of faculty and staff; provides office support services related to scheduling, IHIS; coordinating and facilitating patient care; serves as back-up secretary for other physician offices as needed.
MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.
Career Level: T2
