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Details
Posted: 22-May-26
Location: Montgomery
Categories:
Staff/Administrative
Internal Number: 5352141
Alabama State University, Office of Record and Registration invites applications to fill the position of Administrative Secretary. The selected candidate will, under general supervision, provides secretarial assistance for the Office of Records and Registration.
Duties and Responsibilities:
Duties and Responsibilities:
- Compose letters and memorandums from general notes, and proofread all materials typed to ensure accuracy using correct English, spelling, vocabulary, and arithmetic
- Compile factual information from files records, publications and other sources, and tabulates this information in accordance with standardized report form
- Receive, open, sort and distribute mail as directed
- Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
- Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
- Render administrative assistance as directed in accordance with specific written or oral instructions
- Receive and place telephone calls, schedule appointments and meetings, make reservations, greet visitors and callers, records messages, and perform the functions of office receptionist
- Prepare requests for office supplies as needed and receive such supplies
- Perform general office management duties, recommend methods for improving office procedures and perform other duties as assigned by the immediate supervisor
An Associate's degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience or a certificate in Secretarial Science with two (2) years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required.
Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. You may contact the College of Education at (334) 229-4314 or your local Employment Service Center to schedule an appointment. Fax typing proficiency result to (334) 229-8752.
About Alabama State University
Alabama State University is located in historic Montgomery, Alabama on a beautiful 172-acre campus featuring lush landscaping, historic landmarks, and both modern and traditional facilities that pay homage to the University's proud past and bright future. The campus is located a short walk from the state capital, the state government complex, and downtown Montgomery, making the downtown business and entertainment district, art galleries, state archives, museums, and historical sites readily accessible.
More Jobs from This Employer
https://main.hercjobs.org/jobs/22293277/administrative-secretary-records-and-registration
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