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Department Administrator, Jacobs School of Medicine and Biomedical Sciences
University at Buffalo
Details
Posted: 10-Feb-26
Location: Buffalo, New York
Type: Full-time
Categories:
Academic/Faculty
Medical - Clinical
Internal Number: 6912262
Department Administrator, Jacobs School of Medicine and Biomedical Sciences
Position Information
Position Title: Department Administrator, Jacobs School of Medicine and Biomedical Sciences
Department: Jacobs School of Medicine and Biomedical Sciences
Posting Link: https://www.ubjobs.buffalo.edu/postings/60956
Job Type: Full-Time
Posting Detail Information
Position Summary
The Jacobs School of Medicine and Biomedical Sciences is seeking candidates for the Department Administrator role. The Department Administrator plays a vital role in coordinating all administrative activities for the department. This position manages a broad range of responsibilities for the department-including Finance, Human Resources, and additional operational support to ensure the department runs smoothly and effectively. The Department Administrator serves as a key partner to the Department Chair, faculty, and staff, and serves as a liaison to the Office of Resource Management. In this position, you will:
- Develop, monitor, and manage departmental budgets; oversee expenditures; and prepare comprehensive monthly and annual financial reports for departmental and school leadership.
- Manage financial transactions, reimbursements, and procurement processes using university systems (e.g., ShopBlue, Concur).
- Prepare and process all personnel transactions, including faculty appointments, promotions, and tenure dossiers.
- Serve as the departments HR recruitment specialist by coordinating staff and faculty searches, managing candidate outreach, and guiding each stage of the hiring process.
- Provide broad administrative and academic support, which may include course scheduling, overseeing departmental communications, and coordination of departmental events.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. We are committed to increasing diversity among our faculty and strongly encourage individuals from underrepresented groups to apply.
Minimum Qualifications
- Bachelors degree with 2 years of experience
Preferred Qualifications
- Working knowledge of SUNY and State policies and procedures
- Familiarity with UB systems (SIRI, ShopBlue, ePTF, UB Jobs, etc.)
Physical Demands
Salary Range
$57,151 - $65,000
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Brendan Tom
Contact's Pronouns: he/him/his
Contact's Title: Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences
Contact's Email: bjtom@buffalo.edu
Contact's Phone: 716-829-2771
Posting Dates
Posted: 02/09/2026
Deadline for Applicants:
Date to be filled:
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-994e6ac21267bb458eb64d132c515f8c
The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
More Jobs from This Employer
https://main.hercjobs.org/jobs/22037290/department-administrator-jacobs-school-of-medicine-and-biomedical-sciences
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