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Details
Posted: 05-Nov-25
Location: Buffalo, New York
Type: Full-time
Categories:
Human Resources
Staff/Administrative
Internal Number: 6696663
Administrative Assistant 1, CAS Human Resources - NY HELPS
Position Information
Position Title: Administrative Assistant 1, CAS Human Resources - NY HELPS
Department: CAS Human Resources
Posting Link: https://www.ubjobs.buffalo.edu/postings/59768
Job Type: Full-Time
Posting Detail Information
Position Summary
The College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1 to support the HR and Finance units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.
In this role you will, but not limited to:
In this role you will, but not limited to:
- Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files.
- Provide administrative support for listserv management, website updates, conference room reservations, and email monitoring.
- Provide administrative support for financial transactions at the college level.
- Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary departmental paperwork.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Non-competitive (NY HELPS):
Non-competitive (NY HELPS):
- high school diploma or high school equivalency diploma
- two years of experience in administrative support
- use of office software (e.g., email, word processing)
- provision of customer service
- business writing
- management of an office
OR
Competitive (NON-NY HELPS):
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Preferred Qualifications
- Excellent oral and written communication skills.
- Ability to maintain confidentiality and professionalism.
- Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
- Experience with University systems preferred, ePTF, ShopBlue, SIRI, etc.
- Ability to handle routine administrative tasks independently
- Attention to detail, accuracy, timeliness, and excellent customer service.
- Ability to establish and maintain effective working relationships with others.
- Ability to organize and maintain office files.
Physical Demands
Salary Range
$47,695
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Is a background check required for this posting?
No
Contact Information
Contact's Name: Nicole Hayden
Contact's Pronouns: She/Her
Contact's Title: HR Officer for Staff Affairs
Contact's Email: nhayden@buffalo.edu
Contact's Phone: 716-645-0729
Posting Dates
Posted: 11/04/2025
Deadline for Applicants: 11/13/2025
Date to be filled: 12/04/2025
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
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The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
More Jobs from This Employer
https://main.hercjobs.org/jobs/21807207/administrative-assistant-1-cas-human-resources-ny-helps
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