Required Qualifications (as evidenced by an attached resume):
High School Diploma/GED (foreign equivalent or higher). One (1) year of full-time professional administrative and/or clerical experience. Computer proficiency i.e. Microsoft Office Suite (Word, Excel, PPT), Google Workspace, etc.

Preferred Qualifications:
Associate's degree (foreign equivalent or higher) in a related field. Data entry experience. Experience working in an office environment. Experience working in Higher Education.

Brief Description of Duties:
The Stony Brook Foundation for RF Appointments & Payroll seeks a candidate who is motivated and detail-oriented. The selected candidate will have the ability to work independently in a high-volume, deadline-driven environment. They will also need to effectively and professionally communicate with faculty and staff in order to complete assignments. This position requires both excellent communication and strong math skills.

• Effectively communicate with the Research Foundation/Stony Brook community. Perform a variety of administrative support functions which includes correspondence, handling telephone inquiries, and managing form requests. Monitor of RF Payroll emails. Direct emails to Payroll Specialist for correction. Contact person for RF payroll with all inquiries from the front desk and high volume of phone calls to the RF Payroll general number.

• Distribute mail to Research Foundation Appointment and Payroll staff. Log in all paperwork received for payroll processing and check IDC accounts for authorized signatures. Forward forms with SBF accounts to SBF office for authorized signatures. Log all copies of Sponsored grant Fellowship forms and send to Grants Management for approval through the OnBase workflow. Scan all forms into the OnBase scanning system and enter all of the necessary information in the keywords.

• Lead person for completing I-9 forms with new and returning employees and collecting and copying the appropriate documents. Process I-9's through E-Verify and Department of Homeland Security database for all new RF employees, returning employees, and onboarding I-9 tasks. Help resolve tentative non-conformations with the employees through the Department of Homeland Security. Review all non-resident alien employee's documents to ensure that they are all in compliance with the Department of Homeland Security guidelines. Distribute and maintain form tax treaties to non-resident aliens and review for accuracy.

• Manage the DocuSign system for Grad Student Appointments and Change Forms. Complete all I-9 tasks in the DocuSign and Onboarding systems.

• Contact person for RF payroll for all inquiries from front desk and general phone inquiries. Assist with 1042-S forms and year-end tax forms. Enter and maintain grad union deductions.

• Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.