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Posted: 03-Jul-25
Location: Cincinnati, Ohio
Categories:
Internal Number: 99368-en_US
Current UC employees must apply internally via SuccessFactors
Founded in 1819, the University of Cincinnati ranks among the nation?s best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called ?the most ambitious campus design program in the country.?
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC?s momentum has never been stronger. UC?s annual budget stands at $1.85 billion, and its endowment totals $2 billion.
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC?s success.
Job Overview
The Executive Coordinator serves as a strategic partner to the Executive Vice President for Health Affairs & Dean. The Executive Coordinator directs a broad range of cross-functional projects and initiatives to ensure effective operations and the achievement of college objectives. This role involves providing high-level administrative support, managing complex schedules, coordinating meetings, and facilitating seamless communication across teams. Exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment are essential.
Essential Functions
Executive Support:
- Manage and maintain complex calendars by using scheduling tools/AI and prioritizing meetings to ensure optimal time management.
- Independently manage and make decisions about an executive's time by screening requests based on urgency and importance, and maintaining efficient scheduling protocols.
- Schedule, coordinate, and prepare materials for executive meetings, including leadership team discussions and external engagements, ensuring all necessary information is available in advance.
- Use AI-powered tools such as Microsoft 365 Copilot for scheduling, data entry, and document management.
- Conduct thorough research, analyze, and present relevant background information on meeting participants and their units/organizations.
- Organize and facilitate executive meetings, including agenda preparation, logistics, note-taking, and follow-up on action items to ensure timely completion.
- Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports, with meticulous attention to detail.
- Plan and execute internal and external events, ensuring smooth logistics and high-level professionalism.
Strategic Coordination & Project Management:
- Assist in tracking and managing key initiatives and projects using project management software/AI, ensuring deadlines are met.
- Conduct thorough research and compile accurate data to support decision-making for executives.
- Collaborate with cross-functional teams to ensure alignment on strategic initiatives and company objectives, fostering open communication and teamwork.
- Serve as a liaison among internal departments, promoting efficiency and alignment across the organization through strong relationship-building.
Administrative Excellence:
- Partner with the EVP/Dean?s Executive Director and the program directors of the senior associate deans to ensure coverage is managed for executives, their office staff, and the front desk by implementing effective scheduling and communication protocols.
- Provide back up for the EVP/Dean?s Executive Director as needed, demonstrating flexibility and adaptability, and coordinate organizational support among program directors in the EVP/Dean?s office.
- Maintain organized records, files, and documentation for the office using digital filing systems and document management software.
- Oversee the preparation of expense reports, invoices, and budget tracking with a focus on accuracy and attention to detail.
- Identify and implement process improvements such as automating routine tasks and streamlining communication channels to enhance operational efficiency.
Required Education
- Bachelor?s Degree.
- Nine (9) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience
Five (5) years related experience.
Physical Requirements/Work Environment
- Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits Link) Highlights include:
Comprehensive Tuition Remission
UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.
Robust Retirement Plans
As a UC employee, you won?t contribute to Social Security (except Medicare). Instead, you?ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14?18% of your salary based on position.
Real Work-Life Balance
UC prioritizes work-life balance with a generous time-off policy, including:
Vacation and sick time
11 paid holidays and additional end-of-year paid time off (Winter Season Days)
6 weeks of paid parental leave for new parents
Additional Benefits Include:
- Competitive salary based on experience
- Comprehensive health coverage (medical, dental, vision, prescription)
- Flexible spending accounts & wellness programs
- Professional development & mentorship opportunities
To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html
UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Important: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider ?easy apply? applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.
Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.
REQ: 99368
SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE
