Administrative Associate 1
Percent Time: 100%
Work/Schedule/Hours Monday â“ Friday
8:00am â“ 4:30 pm

POSITION OVERVIEW
Full-time,  administrative position in in the Agriculture and Natural Resources Department at the Crookston campus of the University of Minnesota responsible for administrative operations of the Agriculture and Natural Resources department.  Salary is commensurate with qualifications and experience, and a competitive fringe benefits package is offered. 

RESPONSIBILITIES
Administrative Duties (60%):
⢠Support academic departments with activities such as SOAR, maintain advisor files, Class schedules, curriculum forms,  workloads, planning & accomplishment form templates, appointment Letters (adjuncts), ISSS (H1-B visa) paperwork, and manage Canvas page.
⢠Provide clerical support to administrators, faculty and staff to include training on various departmental programs.
⢠Miscellaneous administrative duties include managing facility reservations, UTOC space rental, rental cars, classrooms, Order departmental supplies, and managing department work orders.
⢠Maintain official horse files (Coggins, Breed Registrations, vet records, purchases, sales, memberships, etc.) and livestock files.
⢠IACUC Secondary Submitter (back up to the PIs; receives all the same email notifications, same training, etc) and maintains compliance with required department posters and contact numbers.
⢠Serve on hiring committees in other departments at the University, attend miscellaneous meetings in other areas of campus on system and policy changes, professional development and departmental meetings.
⢠Coordinate department functions and special events (6+ per year).

Accounting Functions (30%):
⢠Responsible for financial support and fiscal operations for the Agriculture & Natural Resources department, which includes over a dozen academic programs. 
⢠Monthly financial analysis and reconciliation process for all departmental chart of accounts
⢠Locate, prepare and review data in preparation for internal and external audits
⢠Managing capital equipment inventory
⢠Create departmental purchasing orders,  verify receipt of goods and vendor invoice.
⢠Manage, monitor, and reconcile all P-Card transactions for the department 
⢠Assist with expense report/chrome river approvals and reports.
⢠Receipt, deposit and reconciliation of all cash collected and deposited in the department. 

Contract Management (10%):
⢠Communicate with vendors on pricing, dates, scope of work, and deliverables and oversee all hotel and professional service contracts including OGC approval. 
 

MINIMUM QUALIFICATIONS: 
BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task for activity with emphasis typically on precision and timeliness of execution.

PREFERRED QUALIFICATIONS:  
Knowledge of and background in Agricultural Operations.

About University of Minnesota Crookston

The University of Minnesota Crookston (UMN Crookston) is one of five campuses comprising the University of Minnesota system. UMN Crookston is a four-year public university with an enrollment of 1,800 students, approximately half on campus and half in online degrees.  The student body is diverse and comes from over 40 states and over 30 countries. Thirty-four baccalaureate degrees are offered, 15 of which are also offered online.  UMN Crookston proudly carries on a tradition of over a century of educational service to northwestern Minnesota, beginning in 1906 as a regional residential high school, changing to a two-year college in 1966 and to a four-year college in 1993.  UMN Crookston is a small student-centered community of learning and scholars known for providing personal attention to every student.  UMN Crookston makes a commitment to each individual student’s achievements and offers a hands-on approach and experiential learning that put students ahead of the competition. Integral to the university's statewide land-grant mission, UMN Crookston provides applied, career-oriented learning programs including internships and connects its teaching, research, and outreach to local, co...unty, and regional economic development agencies in support of the global economy. UMN Crookston delivers world?class University of Minnesota degrees in an affordable, close?knit campus setting where faculty and staff personally invest in the success of each student. UMN Crookston has been recognized for its quality programs by such organizations as U.S. News & World Report, which ranked the campus as #1 in the category Top Public Regional Colleges–Midwest for 2020.  U.S. News has ranked UMN Crookston among the top four in this category for the past 23 consecutive years.

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