Associate Director, Finance and Administration

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director, Finance and Administration

Job Profile Title
Business Administrator C

Job Description Summary
The Associate Director works closely with the Executive Director to ensure that the department and areas operate efficiently and effectively, keeping the Executive Director apprised of financial and administrative updates. The Associate Director is responsible for implementing financial policies, controls, and systems to ensure that transactions comply with all relevant guidelines, and is expected to provide recommendations to improve business processes and fiscal operations procedures for OSA, Platt, and student groups. The individual will regularly monitor and review financial activity and transactions across various accounts within the organizational structure and assist with the Provost Center process for closing the general ledger on a quarterly/annual basis.

Job Description

Job Responsibilities

• Oversee departmental and student group financial transactions (such as purchase orders, invoice payments, purchasing cards, journal entries, travel expense management, payroll activity) in Penn Financial and Human Resource systems.
  
• Manage and direct the units they support in the payroll process, including the weekly and monthly payroll processes in Workday, such as hiring students and staff, managing onboarding processes, one-time payments, payroll reallocations, costing allocations, and other payroll functions, developing extensive knowledge of the Workday system.
  
• Supervise four (4) Financial Services Center Team members - determining workflow and areas of responsibility. Responsible for professional development and adequate staff training.
  
• Work closely with student leadership of the Student Activities Council (SAC) to ensure appropriate budget allocation and disbursement of funds to undergraduate student organizations.
  
• Assist in creating and communicating financial policy to various stakeholders (students and staff) to ensure appropriate stewardship of University resources.
  
• Identify, implement, and review financial training and education for student leadership of student-fee funded organizations.
  
• Apply accounting and finance standards with the ability to research and resolve discrepancies and provide guidance as it relates to these areas. Own the accuracy and validity of the financial data within the University General Ledger, including monthly reconciliation, research, and resolution of variances.
  
• Research, analyze, and prepare internal and external reporting as requested.
  

Qualifications

• A Bachelor's degree and 3-5 years of experience or equivalent combination of education and experience
  
• Demonstrated technical skills and experience in Microsoft Excel and financial reporting are required. Penn financial and human resource systems (BEN Financials, Concur, Workday, Business Objects, Power BI, Compass, Smartsheet, Payroll Reallocations Application) or other comparable financial management and accounting software preferred.
  
• A high level of organizational and communication skills is needed, as well as an interest in process improvement and the ability to prioritize competing responsibilities and set goals.
  
• The individual should possess exceptional attention to detail, be process-oriented, have a strong background in accounting and/or finance, and be able to translate complicated financial information to various stakeholders at different levels.
  
• Must be adept at working with individuals at all levels (faculty, staff, and students).
  
• Ability to supervise, motivate, and coordinate employees as necessary.
  

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.
  

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Student Services

Pay Range
$76,000.00 - $87,930.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Houston-Hall/Associate-Director--Finance-and-Administration_JR00106979









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