Join a vibrant campus community whose excellence is reflected in diversity and student success. West Chester University of Pennsylvania's Center for Women & Gender Equity invites applicants for the position of Administrative Assistant.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

Responsibilities include:

• Serves as first point of contact for the Center for Women and Gender Equity and notifies department staff when individuals are present for meetings
• Answer and forward calls if necessary for the department main phone line and review/respond to/forward voicemails to the appropriate staff member
• Maintain departmental email accounts and respond to routine inquiries
• Coordinate, monitor and maintain shared department calendars
• Produce outreach and notify CW&GE scholarship recipients of status
• Independently research, purchase, and reconcile purchasing card requisitions for Center events based on requests from Center staff
• Coordinate required processes for payment of purchase orders and requisitions and train other staff on processes if needed
• Initiates and tracks completion of processes including work orders, student employment paperwork, and travel requests
• Tracks departmental budgets, including grant budgets, and fulfills daily communication
• Completes all necessary budget and expense transfers between Center accounts and institutional partners
• Collaborate with campus partners including Payroll, Finance and Business Services, Financial Aid, and Human Resources to assist students with compensation and clearances
• Other duties as assigned

• Such training may have been gained through graduation from a four-year college or university

OR

• Any equivalent combination of experience and training
• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

Required Knowledge, Skills & Abilities:

• Some knowledge of the principles and practices of public administration
• Some knowledge of the principles of governmental accounting, statistics, and public personnel administration
• Some knowledge of the sources of information, methods, and techniques used in administrative research
• Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures
• Ability to conduct studies and analyze contributing to the development of sound operational procedures
• Ability to speak and write effectively
• Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public

• Experience working in a University setting
• Advanced experience in Excel Workbook
• Demonstrated experience utilizing Microsoft Office Suite to manage calendars and create communications
• Customer Service experience
• Excellent written communication skills

About West Chester University of Pennsylvania

West Chester University (WCU) of Pennsylvania is among the top regional comprehensive public universities in the nation, serving more than 17,500 students at the undergraduate and graduate levels with a national reputation for excellence, value, and student success. Founded in 1871 as an institute for teacher preparation, West Chester offers more than 118 undergraduate and 103 graduate programs in more than 50 fields of study. In addition to the main campus in West Chester, the University offers programs through its graduate center, the Philadelphia campus, and online. Five colleges and two schools comprise the University: Colleges of Arts and Humanities, Business and Public Management, Education and Social Work, Health Sciences, and the Sciences and Mathematics, as well as the School of Music, and the School of Interdisciplinary and Graduate Studies. Located in Chester County (25 miles from downtown Philadelphia) the area combines the best of enjoyable daily living with easy access to the full spectrum of country and city attractions. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

Connections working at West Chester University of Pennsylvania