Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Project Services, part of UCI Facilities Management within the Division of Finance and Administration, supports 15 project managers and requires close working relationships with the other partners within project services such as the contract administration team, the energy management team and out in-house trades group. Incumbent will oversee a portfolio of approximately 300 active campus renovation projects. We provide financial and administrative expertise in project accounting, budgeting, procurement, and reporting to ensure successful project delivery and long-term campus improvement.

By partnering closely with project managers, campus stakeholders, and vendors, Project Services plays a critical role in delivering high-quality, cost-effective renovations that align with the university's strategic goals and infrastructure needs. This position is part of a team of 3 people that compose the Facilities Project Accounting group.

Your Role on the Team

Under minimal supervision, incumbent will have primary responsibility for performing a full range of fiscal activities in support of Facilities renovation projects. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. The incumbent will provide support to Project Services in managing a portfolio of approximately 300 active campus renovation projects, while assisting 15 facilities project managers with project coordination, tracking, and execution. Responsible for overseeing the financial structure of projects, setting up projects in our project management system (IBM), entering work requests from project managers, processing EH&S monthly billing, recharges to projects, maintaining monthly pipeline-project management fees report, processing various financial transactions in KFS, responding to customer emails, reviewing monthly project renovation reports, processing project invoices, onboarding vendors with UCI, reimbursements, entering liens in KFS liens for all construction contracts, consultant agreements, work authorizations, and amendments. Entering overtime billing in IBM, entering purchase requisitions, processing general error corrections and other related transactions for each project. Communication with campus customers, vendors, project managers, contract administration, program directors and Budget Office in order to attain information necessary to successfully carry our responsibilities of the position. Ad-hoc requests as needed.

What It Takes to be Successful

Required:

• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in the use of spreadsheet and project management software (IBM) and KFS
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Strong attention to detail.

Preferred:

• Thorough knowledge of financial policies, practices, and systems.
• Skills to provide coaching and mentoring to support staff.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Financial administration within a large complex organization.

Special Conditions:

• Ability to thrive in a hybrid environment of working remotely as well as onsite weekly, or as needed.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization





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