1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.

Required Skill/ability 1:  Demonstrated ability in an administrative assistant support role and able to effectively liaison with others across organizational lines to ensure program, projects and assignments are fully completed in a timely manner. Demonstrated ability to take initiative, ability to network across departments with peers and independently seek out answers/solutions when necessary.

Required Skill/ability 2:  Demonstrated outstanding interpersonal and organizational skills. This position must be able to independently reach out to faculty and staff, schedule Zoom or meetings to directly communicate and also respond to inquiries timely and provide continuous follow up when required.

Required Skill/ability 3:  

Proven high level of accuracy and attention to detail, ability to manage multiple projects and effectively meet deadlines.
Excellent record of attendance and punctuality. Proven ability to take initiative and follow-through, work both independently and in a team.