Position Overview

This temporary department coordinator plays a key role in supporting the daily operations of the department by managing administrative tasks, and ensuring smooth communication across the SSSP team and with program participants. The individual will work closely with SSSP leadership and team members to streamline processes, manage resources, and provide logistical support, contributing to the overall efficiency and success of SSSP initiatives. The ideal candidate is organized, detailed-oriented, and proactive, with a strong ability to juggle multiple priorities in a fast paced environment. 

Key Responsibilities

• Maintains a positive, clean, and welcoming office environment for students and staff.

• Provide administrative support including: answering phones, scheduling appointments, and meetings for staff.

• Assist with student leader training and scheduling. 

• Respond to student, faculty, and staff inquiries via email and phone.

• Support event planning and coordination for end-of-semester activities.

• Oversees the use and maintenance of the program computer lab and various borrowing programs.

• Web Management, and Material Creation: Assist with writing correspondence to students and staff; manage program inquiries; maintain program social media accounts including Instagram, Facebook, and Constant Contact newsletters; create content for social media such as flyers and advertisements, and microcontent such as informative short-form videos and print/digital materials. Updates website and list-servs.

Communication & Student Support

• Assist in sharing announcements and updates with students and student staff (tutors & peer mentors).

• Provide guidance to students on how to access academic resources.

Operational Support

• Help with basic office management tasks, such as organizing files and supplies.

• Process paperwork related to student support programs.

• Help with the recruitment process and onboarding of new students including our SSSP pre-orientation program. 

• Collaborate with staff to ensure smooth day-to-day department operations.

Expectations & Time Commitment

• Ability to work in-person on the Brandeis University campus.

• This position is primarily office-based with primary work on a computer, including phone, email, in-person meetings, and video conferencing.

• The time commitment for the department coordinator duties will be 20 hours per week, based on workload and department needs.

• This is a temporary role until August 31, 2025, with the possibility of adjustments based on department needs.

• This position will be required to coordinate on-site event execution and office organization, which may include moving furniture and other items, navigating event spaces, and communicating verbally with staff.  

• We believe you would be a great fit for this role, and we appreciate your willingness to contribute in multiple ways. Please let us know if you have any questions or would like to discuss this further.

• This position will be required to coordinate on-site event execution and office organization, which may include moving furniture and other items, navigating event spaces, and communicating verbally with staff.  

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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