Oversees and manages the systems related to academic records, student registration, and academic scheduling. Manages the student record database, distributes all formal information and records, and ensures the security and integrity of academic records. Prepares semester and exam schedules; assigns academic rooms. Certifies eligibility for graduation and provides degree audits to advisors and students. Provides information for institutional reports. Supervises office and staff and works closely with the administration, faculty and students.

1. Academic Scheduling and Coordination:
   • Work closely with the Provost or designate to coordinate class schedules for faculty and students, ensuring alignment with academic policies and institutional priorities.
   • Prepare semester schedules in consultation with faculty and assign classrooms based on instructional needs and space availability.
   • Implement curriculum changes associated with the APEX initiative to align with institutional goals and strategic priorities.
   • Collaborate with academic departments to develop and maintain course schedules for academic programs and certificates.
2. Records Management and Certification:
   • Oversee the maintenance of student records, ensuring accuracy and data integrity in all aspects of student academic information.
   • Supervise transcript requests and enrollment verification, adhering to FERPA guidelines and institutional policies.
   • Certify students for graduation, honors, class standing, and supervise commencement responsibilities.
   • Ensure that transcripts accurately reflect experiential learning and create badging and certificate programs as needed in alignment with APEX and other academic programs.
   • Supervise the posting of majors, minors, advisors, intended graduation dates, and other relevant student data.
3. Registration and Enrollment Management:
   • Supervise all aspects of registration, drop/add processes, declaration of major, grading, and related registration functions.
   • Maintain a student-centered registrar’s office that also adheres to academic policies and institutional standards.
   • Develop streamlined processes for any new undergraduate, graduate program, online program registration and certificate completion tracking.
4. Technology Integration and Process Improvement:
   • Work with Information Technology to effectively implement and utilize the Student Information System, ensuring that it meets the needs of academic scheduling, records management, and reporting.
   • Maintain proficiency in information technology relevant to registrar functions, including data management and reporting tools.
   • Research and recommend digital badging systems to support credential tracking and experiential learning documentation.
5. Staff Supervision and Office Administration:
   • Supervise and evaluate Registrar’s office staff, providing training, support, and guidance in all areas of registrar functions.
   • Develop and manage the Registrar’s office budget, aligning resources with strategic goals and operational needs.
   • Implement training programs for staff on evolving academic policies, new technologies, and process improvements.
6. Policy Implementation and Compliance:
   • Advise students, faculty, and parents on academic policies, procedures, and records management.
   • Monitor compliance with institutional, state, and federal regulations regarding academic records, graduation certification, and data privacy.
   • Support the Provost Office in accreditation and reaccreditation efforts.

• Three to five years registrar’s related experience.
• Excellent database, interpersonal, written and oral communication skills.
• Bachelor’s Degree required; Master’s Degree preferred.
• Commitment to student access, success, diversity, and inclusion is required.