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Job:

Associate Director of Administration- Community Safety and Emergency Response Team

Job Summary:

Barnard College's Department of Community Safety and Emergency Response is responsible for the security of the Barnard College campus and community including campus and building access, campus patrols and response, fire and life safety, emergency plans, special event security, investigations, compliance and training, etc.

Reporting to the Director of Community Safety and Emergency Response, and serving as a member of the leadership team, the Associate Director of Administration, will perform functions essential to supporting the department so that it can operate in an efficient, compliant and cost-effective manner. The position will ensure College compliance with federal, state and local laws such as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("Clery Act"), as well as related community safety record keeping, unit follow up, and communication. The incumbent will work in collaboration with partners across the department, as well as colleagues on and off campus, to provide thorough response and appropriate record keeping.

Job Description:

Duties & Responsibilities:

• Oversee Regulatory Compliance. Including, but not limited to, compliance with the Clery Act, and New York State higher education safety regulations ;

  In coordination with applicable offices, maintain accurate records and statistics required by the Clery Act.

  Regularly review internal documentation, provide feedback and follow up on compliance with College policies and Department values.

  Conduct outreach to organizations or agencies to support preparedness, prevention, and incident documentation or follow up.

  Assist in the preparation of notifications and reports, including coordination of content for the Annual Security Report.

  Oversee and implement outreach and consult with Campus Security Authorities (CSAs), maintain related records.

  Maintain records related to staff required licensing and certifications to ensure all staff are properly licensed and certified to perform their assigned job functions.

• Policies and Procedures. Develop draft departmental policies and procedures for review and approval by the Director of Community Safety and Emergency Response. Maintain and distribute approved departmental policies and procedures. Ensure that policies reflect industry best practices and are consistent with applicable legal/regulatory requirements and institutional operational standards. Take responsibility for collaborative departmental review and updating of departmental policies, procedures and protocols on a regular basis;

• Records Management. Including ongoing maintenance, appropriate review, sharing, and retention of documentation and recordkeeping related to Clery Act compliance and other regulatory compliance, including proper maintenance of audit trail information and,

• Review Community Safety Incidents. (In partnership with the Associate Director of Operations) and identify appropriate follow up, including recommended adjustments to resource deployment to address identified trends/patterns, prompt and appropriate approaches to investigating campus crime, inappropriate behavior, or other incidents to mitigate risk and prevent recurrence. This may include conducting inquiry or internal investigation, independently or in coordination with colleagues.

• Investigations Support. Provide supporting information, data and records for internal and external investigations including video camera recordings, door access data, etc.

• Technology. Manage the department's technical systems including collaboration with Barnard College Facilities and Barnard College Information Technology as relates to the design, procurement, and implementation of electronic access control, video surveillance systems, intrusion detection systems, emergency communications systems and other safety and security related technology to ensure adequate deployment of efficient and effective technologies to enhance campus safety and security.

• Procurement and Budget Planning. Take responsibility for the procurement of supplies and services for the department. Focus on operational efficiencies and fiscally responsible spending. Contribute to planning and budget needs for the department, with specific attention and in collaboration with Finance colleagues. Support Barnard College Human Resources as required in department union collective bargaining agreement processes.

• Staff Scheduling. Manage schedules for over 40 Community Safety officers, supervisors and dispatchers and over 70 door access attendants across campus for 24/7 coverage utilizing at minimum three daily shifts. Ensure adequate coverage, account for vacation, sick time, and other leave, and manage overtime, personnel issues and requests.

• Training Schedules. Contribute to department planning and training schedules, in collaboration with other staff, including mandatory training related to staff required licenses and/or certifications. Represent Barnard College as necessary and participate in training activities to maintain professional knowledge of evolving regulatory requirements.

• Payroll. Oversee departmental payroll procedures to ensure processes and procedures are being performed in an accurate and timely manner.

• Collaboration. As a key department leader, ensure a collaborative and collegial environment in partnership with units such as: Residence Life, Campus Life and Student Experience, Inclusion and Engaged Learning, Facilities, Events Management, Health and Wellness, academic deans, etc. Within the department, work closely with the Director of Community Safety and Emergency Response, the Associate Director of Operations, the Director, Fire Life Safety, and the Associate Director, CARES Response Team, to act as the organization's leadership. Partner, collaborate and support each other's goals and priorities.

• Support Department Operational Needs. Such as supervisory coverage and department contributions to campus events and activities including, but not limited to, residential move in/out, orientation, and commencement.

• Management. Manage and supervise a staff of three to five employees. Provide guidance, set priorities, conduct performance evaluations, ensure quality of work product, set responsibilities, equitable workloads and deadlines.

• Perform Other Duties. As assigned by the Director of Community Safety and Emergency Response in support of successful implementation of department assigned duties. Represent the department in College committees as required.

Skills, Qualifications & Requirements:

Knowledge, Skills & Abilities:

• Strong computer skills, including the ability to learn new software as necessary. Ability to fully utilize email, electronic calendars, Microsoft Office Suite and Google Docs.

• Ability to assess and implement response and record keeping obligations related to the Clery Act. Working knowledge of relevant higher education safety and security New York City, State, and Federal regulatory requirements.

• Demonstrated experience working effectively with unionized staff.

• Demonstrated attention to detail, time management skills, record keeping, and ability to deliver work on assigned schedules.

• Skilled in communicating information to a diverse set of constituencies in a collegial, inclusive environment.

• Must demonstrate integrity and sound judgment, leadership and communication skills.

• Demonstrated excellent oral and written communication skills. Ability to communicate and work effectively with all levels in a demanding environment.

• Demonstrated ability to act decisively and independently to resolve complex issues.

• Must establish and maintain effective working relationships with fellow employees, members of the campus community, city officials, other government agencies, and the general public.

Qualifications:

• Bachelor's degree required.

• Minimum 10 years of relevant experience with safety and/or compliance responsibilities.

• Have a demonstrated commitment to supporting inclusive practices and working with diverse communities. Skilled in communicating information to a diverse set of constituencies in a collegial, inclusive environment, particularly in times of change.

• Detail-oriented. Demonstrated time management skills and ability to deliver work on assigned schedules.

• Must have the ability and willingness to work with ambiguity, both seeking and providing feedback to address changing needs.

• Must be able to work flexible hours, including potential for work some nights, weekends, and holidays to meet Department operational needs or essential staffing requirements. Serve in a crisis/emergency operational response capacity, including off-hours response to emergencies as necessary, as part of an essential department.

Preferred Qualifications:

• Master's degree preferred.

• Direct experience with higher education safety and security management and compliance, including Clery Act.

• Certification in security and/or life safety.

Physical Requirements:

• Ability to walk and stand for extended hours such as when providing event support.

This is an in person position.

Pay Range: $85,000 - $90,000 annually

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time