Development and Alumni Relations (DAR) supports Johns Hopkins? focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine?strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement. The manager will confirm the team?s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

The Administrative Coordinator reports to the Associate Dean for Development and Alumni Relations and serves as the chief administrative support to the Associate Dean for Development and Alumni Relations. This position also works closely with the development operations and alumni relations teams. Duties include scheduling, preparing materials for meetings, maintaining relationship management database, preparing correspondence, coordinating travel arrangements, and processing expense reimbursements.

Key responsibilities: 

Administration (30%): 

• Manages the electronic calendar for Associate Dean.
• Generates staff meeting materials, materials for donor meetings, and coordinates information for leadership-level communications.
• Proactively composes, proofreads, and edits correspondence including email, letters, and proposals.
• Serves as the primary contact for Associate Dean and Director of Development and department with visiting guests.
• Maintains donor records on behalf of Associate Dean to ensure that critical donor information, visit updates and stewardship data is reflected in the development database.
• Makes travel arrangements for Associate Dean as needed.
• Collaborate and coordinate with the Office of the Dean to schedule and prepare materials for meetings.
• Support the Associate Dean with data entry into the organization database (JHAS).

Financial Maintenance (30%): 

• Updates and reconciles monthly Concur distribution statements for Development. Approves and processes travel card charges using bank and Concur systems.
• Submits and processes reimbursements for travel/visit expenses for the Associate Dean and others as needed.
• Organizes and maintains electronic and hard filing system of financial documentation. Collaborates with Senior Associate of Development Operations to process event invoices.
• Consults Accounts Payable, JP Morgan Chase Bank, and internal Finance Department to ensure policy. 

Development Operations and Alumni Relations (40%): 

• Support Development Operations by drafting and distributing materials, briefings, research reports, donor stewardship reports, and projects. Utilize JHAS (database) to maintain accurate data and create reports to support donor correspondence.
• Provides support to the alumni relations team with data entry, as well as various alumni, development, and constituent engagement event activities.

• High School Diploma or graduation equivalent.
• Three years related administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelor?s degree is highly preferred.
• Additional progressively responsible work experience in a similar highly visible, fast-paced executive office setting preferred.
• Previous experience at Johns Hopkins preferred.
• Ability to provide executive-level support in interpersonal, written and verbal communication, customer service, and calendaring.
• Demonstrated success as a member of a tightly integrated team.
• Advanced proficiency using Microsoft Office suite and Outlook as well as the Internet.
• Excellent verbal and interpersonal skills, including the ability to collaborate effectively with other departments at Carey and the larger institution.
• Excellent writing and editing skills, including the ability to draft original correspondence, proofread and edit significant documents with wide distribution.
• Skilled in handling deadlines, rapidly changing situations, and managing multiple projects. Exceptional organizational skills.
• Proven ability to work with minimal supervision and to exercise independent judgment and discretion.
• Strong research skills, including the ability to determine when and what research is needed and identify and leverage relevant resources.
• Ability to gather data, interpret and compile in to readily understood formats/reports/spreadsheets to support projects or discussions at meetings.
• Event and project support, as a member of the Development and Alumni Relations team.

Classified Title: Development Coordinator 
Job Posting Title (Working Title): Development Coordinator, Carey Business School   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $52,500; commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
FLSA Status: Non-Exempt 
Location: School of Medicine - East Baltimore Campus 
Department name: 60000048-Development & Alumni Relations 
Personnel area: Carey Business School 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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