The Whiting School of Engineering (WSE) recently launched an exciting faculty hiring plan to significantly grow the school?s faculty over the next five years. To help with this important effort and advance other priorities for the Office of Faculty Affairs (OFA), we are excited to open a new position for a Faculty Recruitment and Events Coordinator.

Under the supervision of the Director of Faculty Recruitment, and in support of the Director of Faculty Lifecycle, this position will help ensure the school?s faculty search processes are efficient, coordinated, and candidate focused. The incumbent will provide complex administrative and project support to faculty recruitment efforts, including interview coordination, logistical support, data collection, and maintenance of several search dashboards. They will be an integral member of the OFA and also provide support for the day-to-day operations of the office. The incumbent will work closely and facilitate business relationships with the school?s nine academic departments and associated academic and research centers.

Specific Duties & Responsibilities

Faculty Recruitment Coordination (75%)

• Execute planning and implementation of faculty recruitment logistics, including creating interview itineraries, coordinating on-campus visits, escorting candidates to interviews, making meal reservations, reserving seminar rooms, etc.
• Maintain multiple databases of critical faculty information, including target recruitment lists and faculty search dashboards.
• Assemble marketing and recruitment materials for faculty candidates.
• Develop and maintain strong ties with administrators and departmental stakeholders to improve communication and outreach, promote an understanding of and adherence to annual deadlines, and obtain timely feedback for process improvements.
• Provide administrative support for the school?s faculty search recruitment system.
• Respond to inquiries in a timely manner, appreciating the need for confidentiality, using discretion and a high level of service.
• Other duties as assigned.

Additional Project Coordination in Support of the OFA (25%)

• Coordinate and execute special faculty events and lectures (Inaugural Professorial Lectures, Faculty Retreats, etc.).
• Assist the Director of Faculty Recruitment and the Director of Faculty Lifecycle in coordinating site visits for department head and center director searches, including scheduling interviews, arranging hotel accommodations, and booking travel arrangements.
• Help coordinate and provide logistical support for external department reviews.
• Support OFA with faculty appointments and reappointments i.e. tenure, promotions, sabbatical eligibility, leave status, retirement schedules, and emeritus requests.
• Support various faculty-focused events, including the Faculty Orientation Program.
• Keep the electronic repository of faculty documents in accordance with best practices for file retention and confidentiality.
• Initiate office supply ordering, reimbursements, and reconcile office accounts.
• Cross train in other OFA programs.

Special Knowledge, Skills, & Abilities

• Excellent organizational skills.
• Proven ability to innovate and provide quality improvement.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to work as part of a team.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills and strong work ethic.
• Professional, service-oriented individual who is interested in taking ownership of their work.
• Must be meticulous and detail oriented.
• Self-motivated and interested in continually learning new skills and expanding their role in the office of Faculty Affairs over time.
• Advanced experience with Microsoft Office and ability to learn new software tools as needed.
• Unwavering commitment to confidentiality.

• High School Diploma or graduation equivalent
• Five years progressively responsible administrative experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree from a regionally accredited college or university.
• Experience in higher education environment.

Classified Title: Sr. Administrative Coordinator 
Job Posting Title (Working Title): Faculty Recruitment and Events Coordinator   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: 37.5 hrs/wk, M-F 
FLSA Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ???????Faculty Affairs  
Personnel area: Whiting School of Engineering 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

Show more

Show less

Connections working at Johns Hopkins University