1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Skill/ability 1:  Demonstrated experience in an administrative support position. Demonstrated experience processing expenses. Ability to manage a variety of tasks and shifting priorities in a changing environment with careful attention to detail. Excellent interpersonal skills including customer service focus and a positive attitude with faculty, administration, colleagues and trainees.

Required Skill/ability 2:  Demonstrated professional experience with calendar management. Ability to type, format and proofread a variety of correspondence and reports; maintain ongoing administrative logs and related materials and write correspondence for distribution as required. Ability to provide clerical functions such as copying, faxing, filing, mailings etc.

Required Skill/ability 3:  Demonstrated ability to work as a team player in a demanding environment but can work independently as well. Superior Computer skills with MS Word, Excel, PowerPoint, and Outlook calendaring. Demonstrated ability to gather, compile, organize and manipulate data to create reports or summaries.

Required Skill/ability 4:  Superior organizational, oral, and written communication skills with ability to multitask. Ability to support faculty, fellows, and staff. Demonstrated ability to coordinate components to ensure completeness accuracy and timeliness to deadlines.

Required Skill/ability 5:  Ability to correctly and efficiently complete online University forms and entries into University electronic systems including iExpense, SciQuest, etc.

Preferred Education:  Experience coordinating Travel. 

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Administrative Assistant

University Job Title:  Headache Fellowship Coordinator/ Sr. Admin Asst

Preferred Education, Experience and Skills:  Experience coordinating Travel. 

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

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