The Administrative Assistant for the College of Health and Science supports the successful operation of the School of Health Science by providing quality administrative support to the dean, department chairs, faculty, and students.

Core Competencies: 
1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University. 
2. Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. Our singular goal is to empower our students to achieve lasting personal and professional success. 
3. Handles all information with tact and discretion and recognizes the confidential nature of university business. 
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.1. Provides administrative support to the School of Health Science and School of Physical Sciences, Technology, and Math. 
2. Prepares correspondence, reports and documents as requested. 
3. Responds to phone inquiries; greets all who enter the office; and delivers service to customers in a way that reflects positively upon the departments and the University. 
4. Maintains and tracks expenditures in the budget, and purchase orders for the departments. 
5. Provides assistance for faculty searches. 
6. Maintain course syllabi on shared drives. 
7. Provides assistance to adjunct instructors with the acquisition of textbooks, keys, room reservations, desk copies, copies, etc. 
8. Accesses student records and communicates electronically with students, staff and faculty. 
9. Prepares and follows-up on work orders and coordinates campus services necessary for the effective operation of the programs. 
10. Produces meeting minutes, where applicable. 
11. Inputs textbooks each semester. 
12. Initiates the faculty qualification process for all faculty in the college.
13. Communicates staffing to the registrar's office. 
14. Initiates adjunct faculty contracts by supplying required information to the CAO's office. 
15. Organizes and supervises student workers. 
16. Performs general office duties, including copying, faxing, ordering office supplies, filing and distributing the mail. 
17. Assists faculty and staff in gathering and organizing data from data sources. 
18. Other duties as assigned to support the CHS faculty, staff, and students.

Education:

• Associate's Degree with 4 years of relevant experience required. 
• Bachelor's Degree with 2 years of relevant experience preferred

Experience:

• MS Office skills required. 
• Previous office experience with proficient computer knowledge, including strong word processing skills, spreadsheet and database software abilities required. 
• Experience in a higher education preferred.

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