PRIMARY PURPOSE/GENERAL DESCRIPTION:

Reporting to the Executive Director of Facilities Management & Auxiliary Operations, the Associate Director of Planning & Construction will be responsible for the management of all planning activities associated with capital outlay projects and minor capital outlay improvement projects for Scripps College.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

• Participate in the pre-project planning sessions to familiarize with the project requirements.
• Develop and maintain strong working relationships with architects, engineers, building officials, general contractor and suppliers.
• Maintains relationship with Claremont City Planning, Engineering and Building and Safety departments, SCAQMD and other regulatory, local and state agencies
• Participates in the Facilities Planning committee and other committees as assigned
• Demonstrate effective communication, relationship building, representing the department in various forums.
• Develop and implement policies, procedures and standards to ensure compliance with regulations and best practices including project audits, safety and quality.
• Oversee planning and construction budgets ensuring financially sustainable projects and execution. Demonstrate strategic decision making to optimize resources.
• Directs development of Capital Expenditures and identifies priorities according to capital renewal program
• Directs development of short- and long-term planning according to capital renewal program
• Develop standards for College signage.
• Maintains office inventory, housing inventory and academic space inventory and works with associated departments through FPC and other means to develop forecast of and design for needs
• This position will be projects-based and will coordinate and oversee the development of architectural programs, design development and contract documentation. Evaluates, develops and monitors project design budgets to assure the project goals are met and is consistent with initial project definition and campus plans, goals and aesthetics.
• Architect/Engineering/Contractor Selection: Assists with the preparation of Request for Qualifications (RFQ) and Request for Proposals (RFP) for consultants and design professionals.
• Identifies and provides Planning and Design project reviews and approvals at key points from conception through commissioning. Ensures cohesive aesthetic and design implemented throughout the campus physical environment.
• Assist with project pre-start activities such as office move coordination.
• Develop a traffic and transportation analysis for the College.
• Maintain architectural records, storage, and archives.
• Participate in the development of the scope of work and financial planning for improvements.
• Coordination with budget office and procurement specialist with review of RFP and RFI documentation to ensure work is aligned withs our policies and procedures.
• Oversees the effective management of all of the Planning and Design activities. Works collaboratively with to operate the unit as a team
• Coordinates with ED, Director of Facilities, Facilities Office Manager on daily oversight, management, and scheduling of Project Managers to ensure the successful completion and compliance of all minor and major cap projects.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices; initiates and implements plans to solve problems
• Works with other departments/divisions/colleges to coordinate workflow and activities to insure a seamless operation and minimizes project related impacts.
• Maximizes productivity through use of appropriate tools; develops resources that create timely and efficient workflow; develops and recommends budget
• Prepares progress reports, informs ED of project status and deviation from goals; prepares activity reports for management guidance
• Ensures completeness, accuracy and timeliness of all operation functions
• Develops, communicates, and maintains guidelines and procedures to support the functions of the department/division/college.
• Active support for the College's Principles of Community and Principles of Diversity in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Demonstrated knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
• Knowledge of Colleges capital outlay and deferred maintenance programs.
• Knowledge of Space Inventory Program
• Knowledge of construction budget preparation and job cost accounting.
• Knowledge of Uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), Education Code, American with Disabilities Act (ADA) and other related statutes.
• Overall and technical knowledge of institutional planning, design and construction methodologies and processes of capital projects.
• Ability to exercise independent judgment based on a working knowledge of architectural and construction industry.
• Ability to use generally accepted architectural, planning, and construction principles and practices as related to College.
• Demonstrated organizational and time management skills with the ability to maintain accuracy while setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Demonstrated ability to use tact, diplomacy and professionalism to effectively handle a broad range of high level and sensitive interpersonal situations to respond appropriately to conflicts and problems.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Bachelor's degree in a related field or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.

LICENSES / CERTIFICATES:

Must have a valid U.S. driver's license and maintain a driving record acceptable to the Colleges' insurance carrier.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular status, full-time, benefits-eligible, exempt position.

The regular hours for this position are Monday-Friday 8:00 am-5:00 pm. Hours will vary due to the needs of the College or department.

Salary rate range: $100,000-$113,000. The salary rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

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About SCR Scripps College

The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.

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