1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.

Required Skill/ability 1:  Excellent verbal and written communication skills. Strong attention to detail. A writing sample will be requested at the time of the interview.

Required Skill/ability 2:  Demonstrated administrative support skills. Proven ability to schedule and coordinate travel arrangements in an administrative support capacity. Ability to prepare complex visitation schedules reaching across the University at all levels.

Required Skill/ability 3:  Ability to take initiative, to prioritize work and to meet deadlines for several faculty members and their research groups.

Required Skill/ability 4:  Ability and willingness to learn new technology and processes. Demonstrated experience using Microsoft Outlook, Word, Excel, PowerPoint. Knowledge of Windows and Microsoft Products.

Required Skill/ability 5:  Proven ability to function effectively independently as well as part of a team. Excellent interpersonal skills. Ability to exercise good judgment and to take initiative. Ability to handle multiple priorities, interruptions and deadlines.

Preferred Education:  Proven experience supporting faculty and/or research staff in an administrative support capacity. Working knowledge of Yale's policies and procedures, academic appointments, Workday Financials, SciQuest, eShipGlobal, and Egencia. Proficiency with Publisher and or Illustrator. Proficiency with Drupal. Proficiency with Google. Proven experience with event planning.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Administrative Assistant

University Job Title:  Faculty Support Assistant

Preferred Education, Experience and Skills:  Proven experience supporting faculty and/or research staff in an administrative support capacity. Working knowledge of Yale's policies and procedures, academic appointments, Workday Financials, SciQuest, eShipGlobal, and Egencia. Proficiency with Publisher and or Illustrator. Proficiency with Drupal. Proficiency with Google. Proven experience with event planning.

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of demonstrated experience and education.

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