When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it?s just one of the many reasons we?ve achieved our six-consecutive Magnet designation for nursing excellence. From working with a team of premier healthcare professionals to using state-of-the-art facilities, you?ll have everything you need to do something incredible-for yourself, and for others. Join us, and discover why we are #1 in California and nine years in a row on the "Best Hospitals" Honor Roll.

What Will You Be Doing in This Role?

The Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries. This role will support back office work for 4 subspeciality Physicians in addition to academic administrative work.

Principal Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.

Department Specific Responsibilities:

• Coordinate complex patient scheduling
• Coordinate peer to peer appeals for insurance denials
• Scanning documentation in CS-Link
• Triage referrals from Cedars 1
• Coordinate teleconsults with affiliate hospitals 
• Manage on-call schedules

Education:

High School Diploma/GED, (Minimum)

Work Experience:

2 years Office and administrative experience (Minimum)

Proficient use of MS Office Suite applications preferred