This posting will remain open until the position is filled. Priority screening for applications received by May 12, 2025.

The Executive Assistant is a permanent full-time exempt position reporting to the Vice President for Student Services. The Executive Assistant provides a full range of administrative support for the Vice President for Student Services and the Student Services Division. This position requires teamwork, initiative, friendliness, use of good judgment, the ability to work independently, discreet handling of confidential information, and problem resolution skills.

This position is a salaried overtime eligible, at-will, full-time position.  Reporting to the Vice President of Student Services, this position will:

• Provide direct confidential, administrative and strategic support to the Vice President for Student Services;
• Schedule meetings and maintain the calendar for the Vice President;
• As delegated, act on behalf of the Vice President in their absence;
• Serve as a resource, liaison and facilitator for Student Services staff, faculty and students and assist with policies, problem solving, information, procedures, complaints, security and safety issues;
• Maintain correspondence, reports, meeting minutes, policies, procedures and marketing materials for the Student Services Division;
• Coordinate travel, lodging and conference registrations for the Vice President and other Student Services administrators;
• Coordinate with facilities for building-related issues;
• Coordinate division budget development;
• Track and maintain up-to-date reports on all student services budgets;
• Monitor, sign or obtain Vice President  signature, and process materials and services requests and requests for payments;
• Serve on various campus committees (e.g. Commencement Committee, Budget Advisory Committee);
• Attend training sessions and conferences in consultation with and at the direction of the VP;
• Post notifications from Student Services departments to SCALA media screens as requested;
• Maintain and update Student Services webpages;
• Manage expenses via p-card purchases, reconciliation, travel authorizations, and expense reports.

Ability to:

• Proficiently use Microsoft Office, Google G Suite and PeopleSoft or basic CRM;
• Communicate effectively, both verbally and in writing;
• Accurately manage and track budgets;
• Work collaboratively with the Student Services Leadership team to problem-solve and mediate conflict and complaints;
• Serve and interact with diverse populations;
• Certify documentation for related student service programs (ex. Running Start, Conduct, Northwest Athletic Conference (NWAC), etc.).

Minimum Qualifications

• Associates Degree; And
• Four years of experience providing direct administrative support to an executive or senior leader; 

OR

• Equivalent education and/or experience.

Preferred Qualifications

• Experience in higher education or a community college setting;
• Ability to speak languages other than English.

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