St. Louis, Missouri
Kalamazoo, Michigan
Kalamazoo, Michigan
Cambridge, Massachusetts
and college of engineering and technology. ECU offers more than 87 bachelo
Cambridge, Massachusetts
New York, New York
Cincinnati, Ohio
Posted: 20-Apr-25
Location: St. Louis, Missouri
Type: Full-time
Categories:
Internal Number: JR88278
Scheduled Hours
40Position Summary
The Assistant to the Chief Medical Officer provides support around clinical, administrative, and patient care functions requiring substantial use of medical terminology and ability to maintain complex schedules. The ideal candidate will be a registered nurse or medical assistant with a minimum of three years of clinical or nursing experience and at least two years of experience with Epic. This role requires a meticulous, organized, and highly capable individual who can manage multiple responsibilities and projects efficiently. Management of a busy clinical surgical practice, but also executive functions of a C-suite assistant including complex executive scheduling and appointment management skills, and mild project management with Microsoft office skills.Job Description
Primary Duties & Responsibilities:
Project management including data extraction.
Executive functions such as creating PowerPoint presentation, data extraction, building reports for executive faculty.
Calendar and Appointment Management
Maintain the physician's daily schedule and calendar.
Schedule meetings, arrange conference calls, reserve catering services, make travel arrangements, and complete travel expense reports.
Complex executive appointment scheduling and management.
Provides data support for running various ad hoc and regularly scheduled reports and summaries. May research and report on ad hoc topics.
May provide clinical and administrative support for CEO Faculty Practice including assisting with clinical needs or administrative duties and other tasks as required.
Patient Education and Follow-Up Care
Provide patient education and guidance on post-operative care.
Triage patient messages effectively, ensuring timely and appropriate responses.
Assist with order placement according to established protocols.
Operating Room Management
Coordinate and manage the CMOâ™s Operating Room schedules, ensuring all procedures are scheduled and resourced efficiently.
Document Transcription and Order Entry
Transcribe medical documents including physicianâ™s letters, correspondence, nurseâ™s notes, and manuscripts.
Complete requisitions/orders in the electronic medical record as per WashU guidelines.
Visitor and Patient Liaison Duties
Greet visitors, answer telephone calls, take messages, and screen patient inquiries, providing information as per departmental policies.
Serve as a liaison between patients, physicians, and staff, delivering routine information and facilitating communication.
Serves as liaison between patients, physicians and staff, providing routine information to patient inquiries.
Patient Scheduling and Chart Preparation
Schedule patient appointments and procedures.
Prepare patient charts, including workups and other necessary documentation.
General Administrative Support
Assist administrative and clinical staff during peak times, or when covering for vacations or illnesses.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Physical Effort
Typically sitting at a desk or table
Equipment
Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
Work Experience:
Skills:
Driver's License:
More About This Job
Required Qualifications:
- Medical Assistant (MA)
- Three years of clinical or nursing experience.
- Two years of Epic experience.
Preferred Qualifications:
- Registered Nurse (RN).
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
Work Experience:
Skills:
Detail-Oriented, Effective Written Communication, Electronic Medical Records (EMR), Epic Applications, High Accuracy, Interpersonal Communication, Medical Terminology, Microsoft Office, Oral Communications, Outstanding Organizational Abilities, Project Management Basics, Working IndependentlyGrade
G12-HSalary Range
$29.96 - $47.92 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
