Position Summary:

• Under supervision, completes assigned paperwork for the department, including travel and mileage reimbursement forms, purchasing requests, and check requests.
• Maintains appropriate spreadsheets, log sheets reporting data and records needed for efficient operation of Unit. 
• Performs word processing assignments from rough drafts, ensuring proper format, correct grammatical usage and proofreading accuracy.
• Serves as liaison between Unit, internal and external agencies. 
• Receives and assists staff, consumers, and visitors in a courteous and professional manner.
• Maintains office supplies and equipment necessary for efficient functioning of administrative office. 

Minimum Education and Experience:

• Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required.
• An additional year of experience is required in lieu of the secretarial program. Proficiency in typing and word processing skills required. 
• College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

City: New Brunswick

State: NJ

Equipment Utilized:

• Laptop, Desktop, scanner, printer, telephone, fax.

Physical Demands and Work Environment:

• Ability to sit for extended periods of time at a desk working with a computer, and fax machine. 
• Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 25 pounds). 
• Ability to travel as needed to other UBHC sites in personal vehicle. 
• Ability to climb stairs to reach other UBHC departments as well as alternate UBHC sites.

• Busy office with heavy staff/agency contact at Piscataway and Trenton sites, crisis-oriented environment with heavy client contact at New Brunswick site.

Special Conditions:

• Must have a valid driver's license and possesses own vehicle or alternative means of transportation from one site to another.
• May be required to work one evening per week and one weekend day.
• Must pass DOC Administration security/background investigation which may include electronic fingerprinting. 

Posting Number: 25ST0802

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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