Business Manager - Davis, CA, Job ID 70891

University of California Agriculture and Natural Resources

Job Description

The UC Sustainable Agriculture Research and Education Program (SAREP) is a statewide program of UC Agriculture and Natural Resources (UC ANR). It was created through the grassroots efforts of organizations and individuals concerned about the environmental impacts of agriculture, the health of rural communities, and the profitability of family farming operations in California. SAREP's mission to 'support and conduct research and education on agriculture and food systems that are economically viable, conserve natural resources and biodiversity, and enhance the quality of life and equity in the state's communities.' UC SAREP compiles, analyzes and translates existing academic research around a variety of agriculture and food systems topics that address regional food system sustainability, resilience, and justice, ensuring research is accessible and useful. It builds networks between researchers, practitioners, and communities by providing relevant data and data analysis to meet community needs. SAREP creates tools for and with farmers and local food system practitioners to assess and strengthen their own food, agricultural and/or marketing practices. It assesses existing food and agricultural programs to help them meet changing needs and serve as examples throughout the state. SAREP conducts original research on issues that cut across disciplines and works with stakeholders to ensure research is useful and credible. SAREP provides support to the UC ANR Small Farms Network, UC Master Food Preservers, and UC Organic Agriculture Institute and works to find synergies and collaborations along the supply chain from sustainable food production to marketing.

Position Summary:

Under general direction of the UC Sustainable Agriculture Research & Education Program (UC SAREP) director, provide leadership, oversight, and management of financial and business operations and manage human resources planning and processes.

Provide leadership to support program planning and implementation by anticipating opportunities and potential challenges; nurturing a supportive and effective service-oriented team culture demonstrating core values of respect, accountability, and compassion; navigating and supporting effective working relationships with internal and external partners.

Serve as senior advisor to the director and leaders on short- and long-range budget, financial, human resource, and other operational issues. Serve as administrative liaison and coordinator for administrative matters. Will provide high-level strategic and tactical analysis, forecasting, and coordination of financial/budgetary matters.

This position is a career appointment that is 100% fixed.



The home department for this position is Sustainable Ag Research & Education. While this position normally is based at 2801 Second Street, Davis, CA, this position is eligible for hybrid flexible work arrangements, for applicants living in the State of California, at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

Pay Scale: $78,700/year to $111,900/year

Job Posting Close Date:
This job is open until filled. The first application review date will be 8/8/24.

Key Responsibilities:

40%

Leadership & Management:

Supervise the work of the SAREP administrative support team with responsibility for quality and quantity of work.

Develop, interpret, monitor, and apply administrative policies and procedures for departmental operations.

Analyze the impact of proposed changes in SAREP activities and programs on current operations. Participate in strategic planning and provide input to the organization's mission.

Supervise/provide lead direction to future SAREP business administration positions funded through hard or soft funds.

Provide facilitation to team update meetings.

30%

Human Resources:

Develop & update staff position descriptions; seek diverse candidate pools for recruitments; serve on interview panels.

Develop organizational strategies & guide long-range staffing plans to ensure staffing needs are met & HR actions are conducted according to UC policy and regulatory and legal requirements.

Oversee and provide administrative support to staff and academic personnel activities including recruitments, merit/promotion actions, reclassifications, equities, leaves of absences, & coordination of alternate work schedule/telecommute arrangements. Liaise w/ HR.

Advise director on personnel issues, in consultation with HR.

Guide staff in finding opportunities for further training & development as needed.

Nurture a supportive team culture, demonstrating core values of respect, accountability, and compassion.

30%

Budget Planning, Financial Management & Analysis:

May manage systems and procedures to protect departmental assets. Determine the need for and modify financial organizational structures to ensure accurate financial roll-ups for reporting purposes.

Construct comprehensive budgets for SAREP from disparate fund sources with varying levels of fund restrictions. Responsible for development of SAREP's annual budget proposal, coordinating with other departments as necessary and determining re-budgeting needs.

Provide short- and long-range financial planning and projections of revenue and expenses to achieve optimal efficiency and meet strategic goals. Perform complex trend and variance analyses to identify budget shortfalls and provide recommendations to minimize or mitigate impacts. Identify opportunities for savings and generation of additional revenue streams.

Manage budget allocations.

Develop meaningful and relevant financial reports and charts for presentation to financial and non-financial audiences.

Oversee the development of recharge rates; analyze and interpret data, including financial projections to guide forward-looking current and future budgetary needs. Conduct complex analysis of usage trends and operational costs to determine appropriateness and feasibility of rates.

Manage accounts and coordinate with the Business Operations Center (BOC) to complete day-to-day financial transactional activities. Initiate budget modifications and expense transfers as needed to ensure compliance with policy.

Requirements:

• Bachelor's degree and/or equivalent experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Solid skills to create and evaluate analytical approaches and financial models for use in complex budget development, resource analysis, projections, and allocations. Skills to develop and organize complex data to craft financial reports and facilitate leadership decision-making.
• Solid oral and written communication skills to convey complex concepts and data with all levels of personnel and with diverse populations within UC ANR, campus, and outside agencies. Write clearly and succinctly, using correct English grammar, spelling, and punctuation. Interpersonal skills to develop, interact, and maintain collaborative relationships with a diverse range of staff, faculty, students, and external colleagues; clarify situations, resolve problems, and ensure cooperation among individuals.
• Critical thinking and problem-solving skills to analyze complex data, anticipate and identify problems, research and develop solutions to specific problems.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Increasingly responsible business management and leadership experience in the areas of strategic planning and analysis, budget and finance, human resources, evaluation of processes and systems, making recommendations, and implementation.
• Human resource experience to recruit, train, supervise, motivate, resolve problems/conflicts, and build effective service-oriented team environments. Handle difficult, sensitive, and/or confidential matters.
• Demonstrated proficiency with computer software and hardware, spreadsheets and utilization of advanced functions, word processing, database, presentation programs, automated financial/HR systems, calendar, email, internet, and cloud storage. Experience with distributed financial management information systems and tools for financial modeling, tracking, analysis, preparation of complex reports, and sophisticated presentations.
• Experience developing and analyzing budget proposals and policies in a multi-fund source environment.
• Experience in contract and grant fiscal administration, including the Uniform Guidance.

Preferred Skills:

• Solid knowledge of UC ANR's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
• Experience with complex rate development and administration.
• Substantial experience with interpretation and application of UC policies and procedures in administrative matters; in-depth knowledge of principles, policies, and procedures as they relate to financial/budgetary matters in a higher education setting.
• Working knowledge of various campus financial, personnel, payroll and other systems including AggieExpense, UCPath, Cognos, and/or Aggie Enterprise.

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=70891&PostingSeq=1&SiteId=17〈uageCd=ENG&FOCUS=Applicant









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About University of California Agriculture and Natural Resources

The University of California, Agriculture and Natural Resources (UC ANR) consists of a network of scientists and educators working in partnership across the California. We are committed to developing and supporting healthy food systems, healthy environments, healthy communities, and healthy Californians. UC ANR administers UC Cooperative Extension (UCCE), which is responsible for program development and delivery in the counties throughout the state of California.

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