We are seeking a Budget Specialist who will provide financial and administrative support to Department faculty and administrative office staff. The position will report directly to the Sr. Administrative Manager.

Specific Duties & Responsibilities

• Process travel and expense reimbursement requests for faculty, staff, and non-employees using SAP or Petty Cash Vouchers for expenses stemming from sponsored and non-sponsored business activities.
• Accurately prepare, code, and process purchase requests using the quickest and most appropriate purchasing mechanism such as Hopkins e-marketplace, and non-standard shopping carts.
• Distribute goods and process related goods receipts verifying proper invoicing to Accounts Payable to ensure 3-way match and timely payment processing.
• Process vendor invoices for expenses and/or services utilizing on-line check requests.
• Liaise with external entities, procurement, and accounts payable for vendor record generation.
• Serve as subject matter expert on the SAP Purchasing module and University financial and purchasing policies.
• Monitor and reconcile the non-personnel charges of all sponsored and non-sponsored accounts using BW reporting and SAP transaction system.
• Train departmental faculty, staff and students on the required documentation for each SAP transaction.
• Distribute new award budgets as needed.
• Work with Finance team on grant milestone items.
• Assist with maintaining department key database and j-card access.
• Use time-management techniques daily to triage and monitor email(s) and workflow systems to process documents and requests in a timely manner.
• Maintain accurate and complete records and documentation in electronic filing system following guidelines for record retention, storage, compilation, coding, updating, and purging.
• Operate office equipment such as scanner, personal computer, photocopier, to manage e-mail, electronic calendar and other forms of electronic media.
• Keep abreast of University policies and procedures and communicate as appropriate via written or oral correspondence to internal and external customers.
• Deposit checks and post to proper accounts.
• Respond to student group inquiries to verify account balances and transactions or locate and resolve discrepancies.
• Provide support for other financial/administrative services of the department as needed.
• Other duties as assigned.

Special Knowledge, Skills, and Abilities

• Strong organizational skills, analytical and problem-solving abilities and attention to detail.
• Ability to maintain confidentiality.
• Ability to work in a fast-paced environment.
• Ability to work with flexibility on several tasks simultaneously.
• Proficient in the use of Microsoft Office (i.e. Word and Excel).
• Strong interpersonal and communication skills, both oral and written.
• Demonstrated customer service skills.
• Ability to work for periods of time without immediate direction.
• Ability to prioritize own work.
• Strong mathematical ability.

• High School Diploma or graduation equivalent.
• Three years of related administrative and/or budget experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

• Associates Degree.
• Previous experience with JHU systems (SAP) is beneficial.

Classified Title: Budget Specialist  
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday through Friday- 8:00-4:30pm 
FLSA Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: Dept of Chemical and Biomolecular Engrg  
Personnel area: Whiting School of Engineering 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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