Job Description:

• Serve as the AHA Training Center Coordinator and primary AHA liaison for the department.
• Manage Ohio University's AHA instructor network of 60+ instructors, including appointing and overseeing Training Center Faculty in consultation with existing Training Center Faculty.
• Ensure instructor compliance with AHA requirements by coordinating biennial site visits across a five-county area and maintaining accurate, up-to-date files for all classes and instructors, while adhering to retention schedules.
• Coordinate internal AHA classes in collaboration with Heritage College of Osteopathic Medicine (HCOM), College of Health Sciences and Professions (CHSP), and other OHIO partners, including reserving rooms, setting up equipment, securing instructors, and connecting community members to classes. Distribute course cards and exams securely and ensure AHA equipment is properly maintained, managing inventory and necessary supplies.
• Stay updated on AHA guidelines and course requirements, communicating protocol changes to the instructor network, and ensuring the biennial renewal of Training Center Agreement.

• Prepare, manage, analyze, and reconcile complex budgets for operating, foundation, and grant accounts and assist staff with budget management and recommendations.
• Authorize payments for AHEC-related expenses, including adding new payees, executing service agreements, completing external billing authorizations, processing invoices, and resolving budget issues.
• Oversee the purchase and distribution of eCards for AHA stakeholders, facilitate mileage reimbursement for staff and AmeriCorps members, and cross-train with the Community Health Program's Administrative Specialist to provide additional support for financial tracking as needed.

• Assist with data collection and reporting, communicate with relevant academic areas and the statewide AHEC office, and ensure timely completion of data entry.
• Coordinate meetings and correspondence with AHEC's CHEAO board, including organizing minutes, financial documents, and records, and ensuring files are properly maintained.
• Support the AHEC team with activities related to funding, including pipeline programs, health careers, community-based experiential training, and AHEC Scholars, by engaging in outreach to local partners and preparing program materials.

• Assist the AHEC Manager with coordinating the submission of CME hours for HCOM faculty, maintaining organized electronic and paper files for CME submissions, and supporting the preparation and submission of documents for external audits as requested by the American Osteopathic Association.

Minimum Qualifications:

Preferred Qualifications:

• Associate's degree in a health-related field.

Planning Unit: Heritage College of Osteopathic Medicine

Department: HCOM - Community Health Programs

Applicants may contact this person if they have questions about this position: Jordyn Stimel, jordyn.stimel@ohio.edu

Employment Type: full-time regular

Advertised Salary:

• Health, prescription, vision, dental, and life insurance
• An excellent retirement plan including company contributions,
• Paid Parental Leave, adoption reimbursement, and more
• OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program.

About Ohio University

Ohio University is home to one of the nation’s friendliest and most picturesque campuses. But more importantly, it’s where you can become part of a two-century tradition of excellence and embark upon a rewarding career that will make a real difference. From teaching and research to admissions, facilities maintenance, and residence life, our faculty and staff propel Ohio University’s mission of helping students become their best selves. OHIO offers competitive compensation and outstanding benefits. For a complete list of employment opportunities, please visit www.ohiouniversityjobs.com.Ohio University is an equal access/equal opportunity affirmative action institution. For more information about Ohio University’s policies prohibiting discrimination and harassment, visit www.ohio.edu/equity.

Connections working at Ohio University