Executive Assistant

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $46,900 - $50,000
Vacancy Number: S02636
Competency Level: Contributing
Location of Workplace: Main UNCW Campus
Home Department: CHHS - Dean's Office - 31500
Division:

Primary Purpose of Organizational Unit:
The College of Health and Human Services (CHHS) is an interdisciplinary and integrated academic unit that includes three professional schools: the School of Nursing, the School of Social Work, and the School of Health and Applied Human Sciences. The Office of the Dean of the CHHS provides overall administrative support and oversight for all units within the College. In addition, the Office of the Dean coordinates a common support model that facilitates operational services, technical support, business services, support for research, and support for community engagement across the three schools. The overarching goal of the CHHS is to help individuals, families and communities live healthier, more prosperous, and more productive lives. We strive to accomplish this goal through excellence in teaching, scholarship, and service.

The Academic Affairs Operations Core Service Team (AAOps) is committed to supporting the College's mission to create transformative learning experiences, advance knowledge, and engage local and global communities. The team consists of two separate but integrated structures, logistics and data management operations (LDM Ops) and applied learning operations (ALO). Other team members include the Associate Dean for Academic Affairs (ADAA) and the Executive Assistant to the ADAA. Our subject-matter experts meet the needs of the CHHS faculty, staff, and administrative units by facilitating interactions, providing informational resources, and implementing processes to navigate institutional policies and procedures.

College: College

College/School Information:


University Information:
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of 'Doctoral Universities: High Research Activity' institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace: Main UNCW Campus

Brief Summary of Work for this Position:
The Executive Assistant provides administrative support for the Associate Dean for Academic Affairs (ADAA) and the Academic Affairs Operations core service team (AA Ops) in the College of Health and Human Services (CHHS). This position also serves as the primary administrative contact for select processes related to academic program assessment and accreditation, and provides backup to all other CHHS administrative support staff, as needed.

Specific responsibilities include, but are not limited to:

• Managing all aspects of the ADAA and the Academic Affairs Operations team calendar and anticipating needs based on schedules, upcoming meetings, and the changing university environment
• Conducting research to help inform new academic program proposal development
• Generating documents, reports, spreadsheets, and presentations based on independent research and internal/external data
• Developing and facilitating events, trainings, and workshops related to CHHS academic affairs
• Drafting and editing of College-wide communications
• Making travel arrangements, and submitting purchasing and reimbursement requests
• Attending meetings, recording minutes, and summarizing actionable items
• Maintaining the Academic Affairs Operations and procedural manuals
• Providing backup to the Executive Assistant for the CHHS Dean on college wide initiatives
• Addressing inquiries from faculty and staff, as well as other internal and external constituents

Minimum Education and Experience Requirements:
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Graduation from a four-year college or university, preferably with a degree in Business Administration, Communications, or another related field
• Demonstrate exemplary oral and written communication skills that can adapt to a wide array of audiences
• Ability to manage multiple, complex projects simultaneously
• Proficiency in Microsoft Office Suite applications
• Ability to research, analyze, interpret, and communicate information, data, policies, procedures, and guidelines to determine and implement the best course of action
• Experience with program assessment and/or accreditation
• Demonstrate an understanding of internal and external partners, and interface with all parties using tact, discretion, and professionalism
• Ability to work independently, as well as collaborate in a team setting
• Demonstrate patience and ability to work effectively under pressure

Required Certifications or Licensures:

N/A

FTE: 1.0 (40 hours per week)
Months Per Year: 12 Months
Work Days: M - F
Work Hours: 8:00am - 5:00pm
Type of Position: Permanent
Anticipated Ending Date if Time-Limited:
Position Number: 8014
Job Posting Date: 04/02/2025
Posting Close Date: 4/23/2025
Number of Openings: Single Incumbent

Special Notes to Applicants:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

To apply, visit https://jobs.uncw.edu/postings/35767

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.







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