College Assistant - Office of Planning and Budget (Part Time)

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

"At Baruch College we believe that student success is everyone?s responsibility"

The Office of Planning and Budget supports the financial and administrative goals of CUNY and Baruch

College. Our primary objective is to align planning and budgeting activities and processes, to effectively and

efficiently maintain and develop human, physical, and financial resources for the College.

Under supervision and direction of budget staff, the College Assistant will assist with tasks listed below:

• Modify fillable PDF documents using Adobe LiveCycle Designer.
• Modify PowerPoint Presentations.
• Update website content provided by the budget and finance office staff.
• Run routine system reports (Cash Balances, Expense/Tuition Query, HCM Query, E-PAF, etc.).
• Compile and organize historical budget and expense data and records.
• Type and submit expense journals.
• Assist in performing routine budget transfers to clear budget errors.
• Assist budget staff as requested.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications:

• Experience and/or willingness to learn running data system queries
• Experience using Excel functions, such as V-Lookup and Pivot Tables
• Experience using and/or willingness to learn Adobe LiveCycle Designer
• Attention to detail and organization

COMPENSATION

$17/hr - $21/hr

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Baruch College

About CUNY Baruch College

Baruch, a senior college of the City University of New York (CUNY), is located in the historic Gramercy Park/Flatiron district of Manhattan. Baruch has an extremely diverse student body of more than 18,000, many of them first-generation college students. We seek faculty and staff who thrive in multicultural academic environments and are committed to access and excellence in higher education. www.baruch.cuny.edu.

Connections working at CUNY Baruch College