Pittsburgh, Pennsylvania
Madison, Wisconsin
West Chester University
New Brunswick, New Jersey
Orange, California
Highline College 2400 S 240th St Des Moines
Orange, California
Orange, California
Philadelphia, Pennsylvania
Los Angeles, California
Posted: 26-Mar-25
Location: Pittsburgh, Pennsylvania
Type: Full-time
Salary: $24.73/hr
Categories:
Employment Type:
Organization Type:
Required Education:
Internal Number: 30451
POSITION SUMMARY:
This highly skilled paraprofessional position requires the exercise of considerable initiative, independent judgment, high-level administrative work, and discretion to support and facilitate the role of the Clinical Affairs Faculty and the Clinical Affairs Department.
The position reports to the Chair of Specialty Medicine, Clinical Affairs.
DUTIES AND RESPONSIBILITIES:
Provides overall administrative support to the Chair of Specialty Medicine and the Division Chiefs under the Department of Specialty Medicine in the College of Osteopathic Medicine (COM):
Takes proactive initiative to support the daily functioning of the Chair and Division Chiefs
Manages the Chair and Division Chiefs’ appointment calendar and coordinates with others within the COM, University, and outside entities to meet scheduling needs
Assists Chair and Division Chiefs prepare for lectures, labs, and all things related to delivering curriculum to students
Develops and maintains syllabi, evaluations, schedules, etc. related to clinical courses using approved software including Canvas, One45 (Acuity Insights), and other software platforms used in the tracking and delivery of the clinical curriculum
Collaborates with the Clinical Affairs and Biomedical Affairs departments’ staff and faculty, medical education department, medical registrar, students, and others in the COM (and at clinical sites where applicable) to ensure timely and accurate communication regarding student schedules, assignments, clinical curriculum, evaluations, assignments, and grading
Helps to administer and proctor examinations including applicable NBOME COMAT examinations according to required protocols
Coordinates and disseminates a variety of internal and external communications and records in support of the student’s curriculum experiences
Assists in travel arrangements and related events
Manage multiple and competing priorities and schedules simultaneously
Assists in projects related to the Department of Specialty Medicine:
Takes responsibility for assigned projects, completing related tasks, and identifying and implementing strategies to improve processes and procedures related to the projects
Develops and maintains standard operating procedures (SOPs) for departmental processes and implementation of COM policies
Creates and maintains accurate files related to the departments, committees, events, and assigned projects
Effectively communicates with members of the team to ensure accurate record-keeping
Facilitates timely completion of assigned tasks through regular reminders and follow-ups ahead of deadlines
Assists in the development of written and printed materials for projects, accreditation, curriculum documents, events, etc.
Helps to maintain documents related to faculty and staff within the department
Assists in the maintenance of the department’s budget
Collaborates on budget oversight and record-keeping
Provides regular monitoring and budget status reports
Professionally represent the COM
Develop meaningful relationships while maintaining confidentiality and discretion in communications
Ensure frequent and timely follow-up communications, proactively identify needs and resolve communication gaps
Participates in the College of Osteopathic Medicine events including conferences, white coat ceremony, graduation, etc.
Completes other duties as assigned
REQUIREMENTS:
Minimum qualifications:
Associate’s degree in a related field from an accredited institution
Work-related experience as an administrative assistant
Excellent time management and organization skills
Strong technical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs
Ability to work independently on complex and confidential issues
Experience preparing reports
Excellent communication skills
Preferred qualifications:
Bachelor’s degree in business administration or related field from an accredited institution
Work-related experience as an administrative assistant in a healthcare-related or medical education field
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
