Overview:

Provides support to Accounts Payable department by auditing expense reimbursements using guidelines by union for reimbursement of expenses/audit invoices, match invoices to purchase orders, send out for approvals, scan invoices to OnBase system and process invoices in Peoplesoft system for payment; review assigned work for accuracy; provide customer support to all internal and external inquiries, generates reports, when needed and perform related work as required. Process weekly check run and ACH runs for AP transactions and student refunds. Process invoices into MMARS state system for payment by the state system.

Salem State University offers more than just a job—it’s a gateway to professional success and personal fulfillment. We welcome employees from all backgrounds, providing a nurturing environment where your unique skills and perspectives are valued. Our emphasis on civic engagement and social justice drives everything we do, ensuring that your work here will have a lasting impact. As an emerging Hispanic and minority-serving institution, we are proud to celebrate diversity and enrich both the university and the greater community. At Salem State, your career will thrive, and so will you.

Minimum Entrance Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

1. An Associate degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*
2. A bachelor’s degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*
3. A graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*

 *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

 Note: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience.

Preferred Qualifications:

1. Proficiency using Microsoft Office Suite.
2. Previous experience using PeopleSoft Finance or similar financial systems and OnBase.
3. Previous experience in a higher education or state agency accounting department.

Working Location

This is a hybrid position in Salem, MA with some on-campus, in-person responsibilities. 

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu.

Application Instructions:

Please apply online. Resume and cover letter are not required, but appreciated.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship. 

EEO Statement:

The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Recruitment Agencies:

Salem State University does not partner with or accept candidates from outside staffing agencies. All hiring is managed directly by our internal Talent Acquisition team.